HR Assistant Compliance

Volunteers of America Los Angeles•Los Angeles, CA

4d•Onsite

About The Position

As part of the HR Compliance Team, the Human Resources Assistant I - Compliance will assist in the day-to-day operations of the Human Resources Department. VOALA offers competitive medical, dental, vision and retirement benefits. VOALA Helping Our Most Vulnerable Change Their Life Stories Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
High School or GED and some college coursework in Human Resources, Business, or related field
Experience in a Human Resources role

Nice To Haves

Bachelor’s degree in Human Resources, Business, or related field
Bilingual in English and Spanish (written and verbal)

Responsibilities

Performs triage on incoming emails directing emails to appropriate HR team for support
Works in support of HR Department in general, as well as assisting the Benefits, Classification & Compensation, HR Service, and Employee Relations efforts
Perform administrative duties such as identifying and organizing documents for electronic archiving, photocopying, data entry and organize materials, credential and licensing tracking
Assist in HR Compliance audit activities for both internal and external/program audits such as requesting internal reports and ensuring timely completion and submission of requirements
Assist with collection of employee records and timely responses for legal actions, such as record requests, by reviewing HR records and reaching out to departments as needed (AP, Payroll, IT)
Support HR Service Team, including employee onboarding, administrative duties, such as preparing and filing employee-related records, data entry into HRIS, verify all HRIS entries supported by documentation
Support HR Department, assisting Benefits, Compliance, Employee Relations and Classification/Compensation efforts as directed
Perform employment and degree verification in support of Recruiting effort, eligibility checks for transfer and reclassification requests
Handles incoming employee telephonic inquiries, referring issues for resolution
Processes employee terminations, including final paycheck
Performs compliance tracking: background checks, TB screening, licensing, credentials, et cetera
Other duties as assigned