HR Communications Specialist- 3633564

AMS Staffing • Columbia, WA

25d • Hybrid

About The Position

The HR Communications Contractor serves as a communications specialist supporting internal communications, partnering with business units to design, develop, and execute communication strategies that align with organizational priorities and enhance the employee experience. The HR Communications Contractor will work in close partnership with the Communications division’s organization-wide internal communications function. This role focuses on consultation, content development, coordination, and execution support, ensuring messaging is clear, consistent, timely, purposeful, and aligned with the needs of employees, managers, leaders, and stakeholders. This position is focused internally to help ensure messaging supports purpose, reinforces priorities, and engages employees. Final program, policy, and business decisions remain with designated PS&S leaders and business owners. Organization-wide internal communications strategy resides within the Communications division.

ROLE GOAL AND ALIGNMENT WITH HR NEEDS:
The primary goal of this contractor role is to improve HR communication planning, execution, and follow-through, in coordination with the Communications division’s internal communications function, so employees, managers, leaders, and HR stakeholders receive clear, timely, and useful information. The role supports PS&S by:
- Creating structured communication plans, calendars, templates, and trackers for recurring initiatives, deadlines, and leadership updates.
- Developing consistent, audience-specific messaging for employees, managers, senior leaders, and HR stakeholders.
- Improving coordination across SharePoint, Teams, email, presentations, Pulse articles, and meeting materials.
- Supporting change communications for HR programs, annual processes, compliance activities, and manager enablement resources.
- Reducing communication gaps caused by dispersed information, unclear timing, inconsistent content, and competing inputs.
- Partnering with the Communications division’s organization-wide internal communications function to ensure HR-specific communications are aligned with the organization’s internal communications strategy.
The contractor will report to the Senior Advisor, HR Operations Management, and collaborate with HR leaders, subject matter experts, and internal stakeholders to plan, review, and deliver communications.

Requirements

• 5+ years of experience in HR communications, internal communications, organizational communications, or a related field.
• Experience in project coordination, stakeholder engagement, and managing internal communication channels required.
• Bachelor’s degree in Communications, Human Resources, Organizational Development, Business Administration, or a related field, or equivalent experience.
• Experience in HR, employee communications, internal communications, organizational communications, change communications, knowledge management, or project coordination.
• Strong writing, editing, message development, and plain-language communication skills.
• Ability to develop communication plans for multiple audiences, channels, initiatives, timelines, and deadlines.
• Experience organizing or publishing internal content in collaboration platforms, intranet spaces, shared resource sites, or similar internal communication tools.
• Strong project coordination skills, including deadline management, approval tracking, stakeholder coordination, dependency tracking, and follow-through.
• Ability to synthesize input from multiple stakeholders and translate it into clear, consistent, audience-ready communications.
• Ability to work with confidential or sensitive HR-related information with discretion, sound judgment, and professionalism.
• Strong attention to detail, accuracy, tone, formatting, version control, and consistency.
• Proficiency with Microsoft 365 tools, including Word, PowerPoint, collaboration platforms, presentation materials, and spreadsheet or tracking tools.

Nice To Haves

• Experience supporting HR communications in a mission-driven, professional services, healthcare, research, nonprofit, government, or similarly complex environment.
• Experience with performance management, annual staffing, employee engagement, compliance, learning programs, onboarding, offboarding, manager toolkits, employee relations resources, or workforce planning.
• Experience developing communication governance processes, templates, intake/request workflows, editorial calendars, review processes, or knowledge management structures.
• Experience preparing executive-level presentations, leadership updates, meeting materials, talking points, or employee-facing communications.
• Experience supporting cross-functional projects that require coordination across HR, operations, technology, legal, finance, communications, or other internal stakeholders.
• Experience using project management or tracking tools to monitor deliverables, deadlines, approvals, dependencies, risks, and completion status.
• Experience creating practical resources such as checklists, process maps, FAQs, toolkits, guides, and readiness materials.

Responsibilities

• Partner with HR units to understand business goals, initiatives, audiences, timing, stakeholder needs, and communication priorities.
• In partnership with the Communications division, develop and support execution of communication strategies and plans, including audiences, messages, channels, timing, approvals, owners, dependencies, and follow-up actions.
• Draft, edit, and review HR -specific internal communications, including employee emails, manager toolkits, intranet content, leader messaging, FAQs, articles, reminders, process updates, and presentation copy.
• Provide recommendations to improve clarity, tone, timing, consistency, accessibility, and effectiveness of messaging across audiences and initiatives.
• Ensure communications are aligned with the Communications division’s organization-wide internal communications strategy, organizational priorities, PS&S standards, stakeholder expectations, and related initiatives.
• Coordinate communications across PS&S cross-functional teams, subject matter experts, business owners, leaders, and stakeholders to support timely review, approval, and delivery. Collaborate closely with the Communications division’s internal communications function.
• Advise HR stakeholders on communication best practices, audience engagement, plain-language messaging, channel selection, sequencing, and employee-centered delivery.
• Coordinate subject matter expert input, review cycles, approvals, delivery, status updates, and follow-up actions while maintaining quality, confidentiality, and discretion.
• Support message tracking, feedback loops, communication calendars, issue identification, and continuous improvement efforts to strengthen HR communication effectiveness.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level