HR Clerk

University of British Columbia•Vancouver, BC

6d•CA$4,314 - CA$4,532•Onsite

About The Position

The Human Resources Clerk coordinates and provides administrative support on Human Resources functions and administrative tasks primarily related to faculty and staff employee life cycles including (but not limited to): recruitment, onboarding, promotions, leaves, and layoff/terminations. The Human Resources Clerk may also provide front line support to administrators and managers, as well as faculty, staff and student employees for HR related queries.

Requirements

High School graduation, plus one year of post secondary education, plus three years of related experience, or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Nice To Haves

Experience with Workday an asset.
Ability to maintain accuracy and attention to detail.
Ability to communicate effectively verbally and in writing.
Ability to determine the nature and urgency of inquiries and issues, and triage appropriately.
Ability to interpret and apply collective agreements in a complex, unionized environment.
Ability to develop and maintain cooperative and productive working relationships.
Ability to exercise tact and discretion when working with information of a confidential or sensitive nature.
Ability to work effectively independently and in a team environment.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to analyze problems, identify key information and issues, and effectively resolve.

Responsibilities

Prepare, verify, process full lifecycle processes for Staff, Faculty and Student appointments within Workday; entering new appointments, appointment extensions, salary increases and changes to funding etc.
Provide information/clarity surrounding appointment, payroll, and other human resources inquiries.
Provide confidential administrative support related to recruitment and selection processes, including posting employment opportunities, preparing recruitment materials, arranging interviews, and maintaining/archiving all recruitment files.
Coordinates staff applications and new staff appointments processes using Workday, entering and updating job descriptions, creating job requisitions, hiring, verifying employee information.
Collects departing employee documentation, including resignation letters and processing within Workday.
Works with supervisors and UBC Human Resources to ensure staff positions are correctly classified and advertised on Workday.
Subject matter expert for Workday HR systems, appointment, reappointments, recruiting, position management and honoraria.
Provides information to Faculty and Staff on current UBC human resource policies and practices, such as attendance and leave management, vacation, and sick leave benefits
Investigates and provides advice to resolve staff payroll problems such as retroactive pay, late payments, etc., in response to queries from client groups.
Assists ASC-HR in identifying, designing and implementing new HR initiatives and special projects within the team.
Supports hourly time entries, entering, reviewing and troubleshooting inquiries related to hourly employees.
Assists with planning, developing, organizing, and implementing human resources activities within the Faculty.
Maintains current knowledge of human resources policies and procedures, and applicable collective agreements.
Performs other tasks as required of the position