HR Assistant

Whitsons Culinary Group•Town of Islip, NY

4h•$22 - $27•Onsite

About The Position

The HR Assistant provides administrative and operational support across core Human Resources functions, including HRIS data management, onboarding coordination, recruitment support, compliance-related activities, benefits administration and general HR operations. This role supports routine HR processes through document maintenance and employee support to ensure records remain accurate, organized, and audit-ready. The position serves as a frontline resource for employee inquiries and provides backup front desk support to maintain a professional and efficient corporate office environment.

Requirements

Associate’s degree required.
1–2 years of experience in an administrative, Human Resources, HR operations, or customer service support role.
Proficiency in Microsoft Outlook, Word, Excel, and Teams, including the ability to manage data, reports, and documentation.
Strong data accuracy, organization, and attention to detail, with the ability to learn and navigate new systems quickly.
Handles sensitive employee and company information with discretion, professionalism, and sound judgment.
Demonstrates exceptional attention to detail, strong documentation practices, and effective time management.
Communicates clearly, professionally, and respectfully with employees, managers, and cross-functional partners.
Takes ownership of responsibilities, follows through on commitments, and consistently meets deadlines.
Builds positive working relationships and contributes to a team-oriented, supportive work environment.

Nice To Haves

Bachelor’s degree in business, Human Resources, or a related field preferred.
Exposure to HRIS platforms (such as ADP or similar systems), document management systems, or shared inbox/workflow tools strongly preferred.

Responsibilities

Supports employment verification requests and related documentation processing.
Serves as primary backup for front desk coverage.
Responsible for shared HR mailbox management and employee inquiry response.
Assists with unemployment claims, audits, wage verifications, and related documentation as needed.
Provides general administrative support to the HR team with employee benefits-related processes, documentation, and initiatives as needed.
Updates employee information in ADP.
Provides day-to-day administrative and operational support to the HR team to ensure timely and accurate execution of HR processes.
Assumes additional responsibilities or interim assignments as business needs evolve.
Updates the Virtual Manual as needed.
Maintains an up-to-date Organizational Chart.
Assists with Leave of Absence Administration.
Assists with onboarding new team members, ensuring timely completion of required documentation, such as I-9 verifications and system entries.
Updates and maintains corporate requisitions to ensure postings remain current and accurate.
Assists with onboarding documentation flow between recruiting, HR, Payroll, and system records.
As needed, assists the onboarding team with creating and maintaining new hire folders and downloads onboarding documentation for proper filing and recordkeeping.
Assists with interview scheduling and coordination as needed.
Maintains accurate candidate and requisition data within ADP Recruiting Management and related systems.
Generates and analyzes recruitment metrics and reporting within the Recruiting Management System.
Supports the Talent Acquisition Manager with recruitment initiatives and special projects.
Assists with job fair attendance and recruitment events as needed.
Helps ensure recruitment data remains current, organized, and audit ready.