HR Assistant & Substitute Teacher Supervisor/Sub Caller

Legacy Christian Academy•Andover, MN

7d•Onsite

About The Position

Legacy Christian Academy is seeking a highly organized, detail-oriented, and people-focused individual to serve in a combined role as a Human Resources Assistant & Substitute Teacher Supervisor/Sub Caller. This position plays a vital role in supporting daily school operations by hiring and supervising the sub teachers, coordinating substitute coverage, and assisting the Human Resources department with recruiting, onboarding, HRIS and administrative functions. This is a 10 month school year role with some occasional responsibilities in June and July. The ideal candidate is proactive, professional, confidential, dependable, and able to manage multiple priorities with excellent follow-through and communication.

Requirements

Commitment to the mission and values of Legacy Christian Academy
Strong organizational skills and attention to detail
Excellent communication and interpersonal skills
Ability to maintain confidentiality and professionalism
Strong follow-through and ability to prioritize tasks
Experience in administrative support, HR, recruiting, or school operations required
Proficiency in Microsoft Office, Google Workspace
Ability to work in a fast-paced environment with a positive, team-oriented attitude
Positive “can-do” attitude
Customer-service mindset
Dependable and self-motivated
Strong problem-solving skills
Ability to work collaboratively while taking ownership of responsibilities
Comfortable managing frequent interruptions and changing priorities

Nice To Haves

2 or 4 year degree preferred in a business related field.
Experience in hiring and recruiting is desired
HRIS systems experience preferred.
Experience with Paylocity HRIS is a plus.

Responsibilities

Assist with recruiting efforts and candidate communication
Post job openings on various hiring platforms and school employment website
Manage the hiring and re-hiring process of seasonal coaches working closely with the Athletic Director
Manage the hiring and re-hiring process of substitute teachers
Schedule interviews and coordinate calendars for hiring teams
Prepare interview packets/files for interviewers
Conduct reference checks and background checks for all colleagues and volunteers
Maintain employee files and HR records with confidentiality and accuracy
Filing of HR documentation and maintain organized records
Assist with general HR administrative duties and special projects
Support office operations with strong organization and follow-through
Maintain and update data in Paylocity the HRIS System
Run reports in the HRIS system
Assist with administrative tasks as needed
Assist in benefit billing reconciliation
Assist in HR compliance work
Complete employment verifications
May assist in the processing of leave of absence paperwork
Work proactively according to the school’s cyclical calendar and operational deadlines
Coordinate daily substitute teacher coverage for teacher absences
Contact and schedule substitute teachers in a timely manner
Recruit, interview and hire sub teachers
Provide day to day supervision of subs
Maintain substitute teacher lists, availability, and records
Communicate substitute assignments and expectations clearly
Assist with substitute onboarding and training processes
Monitor substitute staffing needs and proactively recruit additional substitute teachers
Ensure smooth daily classroom coverage and communicate staffing updates to school leadership
Build positive relationships with substitute staff and school personnel
May fill in as a sub teacher from time to time on an as needed basis