HR Assistant/Receptionist

Reliance Matrix•Philadelphia, PA

11d•$23 - $29•Hybrid

About The Position

This role serves as the first point of contact for all visitors to Reliance and is expected to greet all guests with a friendly and informative welcome. As a member of the Human Resources team, this position also provides a variety of administrative duties in support of the HR Department.

Requirements

High school diploma or equivalent required
1 - 2 years of relevant experience in an office environment
Excellent communication skills including telephone and in person
Possess strong people skills and highly customer service orientation
Maintain confidentiality of sensitive information
Proficient with Microsoft office products
Strong follow through and organizational skills
Adaptable to a quick pace with highly developed time management skills
Self-motivated
Must work well in a multi-task, team-focused environment

Responsibilities

Greets all guests and determines the purpose of each person’s visit
Supports the CEO and CFO in coordinating high-profile client and broker visits, including greeting the guests, room set-up and organizing catering as needed
Notifies Reliance personnel of visitor’s arrival
Responsible for issuing visitor badges as needed and ensuring that they are returned upon exit
Administers the process for ordering flowers across the enterprise
Directs package deliveries to the Office Service Department
Responsible for handling calls coming to main number and redirecting call to appropriate department
Keeps a safe and clean reception area by complying with procedures, rules, and regulations
Monitors and schedules training rooms
Distributes incoming mail to the appropriate HR team
Assists in processing invoices for the HR Department
Assists in coordinating HR projects (e.g., meetings, trainings, events, etc.)
Books meeting rooms for HR team events
Orders catering for HR team meetings and HR sponsored events
Assists Good Company committee with event coordination
Updates team member demographic information in the HRIS System
Processes Expense Reports for the HR Leadership Team
Provides clerical and administrative support to HR colleagues

Benefits

An annual performance bonus for all team members
Generous 401(k) company match that is immediately vested
A choice of three medical plans (that include prescription drug coverage) to suit your unique needs. For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
Multiple options for dental and vision coverage
Company provided Life & Disability Insurance to ensure financial protection when you need it most
Family friendly benefits including Paid Parental Leave & Adoption Assistance
Hybrid work arrangements for eligible roles
Tuition Reimbursement and Continuing Professional Education
Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays. As you grow with us, your PTO may increase based on your level within the company and years of service.
Volunteer days, community partnerships, and Employee Assistance Program
Ability to connect with colleagues around the country through our Employee Resource Group program