HR Assistant - Onboarding

Perfect Timing Personnel Services • San Rafael, CA

7d • Onsite

About The Position

We are seeking a temporary HR Assistant to support a busy HR and Recruitment team at a local healthcare nonprofit. This role will assist with onboarding new employees and other worker groups, helping ensure a smooth, compliant, and well-organized onboarding experience while creating a positive first impression for new hires. The position will also provide support as onboarding processes continue to evolve and become more automated, ensuring pre-employment requirements are completed accurately and on time.

Requirements

• Experience with an applicant tracking system (iCIMS preferred)
• Strong attention to detail and organizational skills
• Excellent interpersonal and customer service skills
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office, including Word and Excel
• Ability to handle sensitive information with discretion and good judgment

Nice To Haves

• At least 2 years of HR administrative or onboarding experience preferred
• Bachelor’s degree in HR, Business, or related field preferred

Responsibilities

• Support recruiters and HR staff with onboarding activities for new hires
• Communicate regularly with candidates, recruiters, and hiring managers to ensure onboarding steps are completed on time
• Review and track employment documentation, background checks, and pre-employment requirements
• Respond to onboarding-related questions and manage follow-up communications
• Maintain accurate records in the applicant tracking system (ATS)
• Assist with onboarding of interns, volunteers, and other worker groups as needed
• Prepare or update onboarding reports and status updates for HR and management
• Perform other related duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level