Full-Time HR Assistant/ Office Coordinator Monday -Friday

HighCom Security Services•Oakland, CA

36d•Onsite

About The Position

HighCom Security Services Inc. is seeking a detail-oriented and proactive Office & HR Coordinator to provide administrative, HR, and recruiting support. This role is ideal for someone with a strong foundation in recruiting, human resources, and basic technology systems, who can help streamline processes, support daily operations, and contribute to building an efficient and engaged workplace.

Requirements

High school diploma or equivalent required.
Previous HR experience is needed.
Minimum 2 years of working experience in an office environment.
Demonstrated excellent organizational and time-management skills.
Demonstrated ability to multitask and work in an environment with interruptions.
Demonstrated ability to maintain strict confidentiality.
Exceptional customer service skills and the ability to interface professionally with all levels of internal and external customers.
Ability to work independently as well as in a team environment with limited supervision.
Excellent computer skills, including comprehensive knowledge of Microsoft Office products: MS Word, MS Excel, MS Outlook.

Nice To Haves

Some college education or business classes are highly desirable.
Experience using web/cloud-based programs is a plus.

Responsibilities

Answer and direct incoming calls, screen calls, and forward or direct them to the appropriate extension.
Produce weekly, monthly, quarterly, and annual reports to the HR Department.
Provide stellar customer support to internal and external customers.
Manage general office operations, including scheduling, filing, and correspondence.
Assist with internal communications, company events, and office coordination.
Assist with job postings, candidate sourcing, and resume screening through JobScore ATS.
Schedule interviews and coordinate candidate communications.
Help prepare letters, new hire packets, and onboarding materials.
Support new hire orientation and ensure smooth transitions for incoming employees.
Maintain employee records and update HR databases.
Assist with PTO tracking, benefits administration, and employee engagement initiatives.
Help implement HR policies and procedures in alignment with company standards.
Provide confidential support on HR matters as directed by the HR Manager.
Assist other administrative staff or departments with overflow work, including word processing, data entry, and file management.