Purchasing Coordinator (Buyer) Full-time, Monday - Friday Day shift

WASHINGTON REGIONAL MEDICAL CENTER•Fayetteville, AR

8d•Onsite

About The Position

The role of the Purchasing Coordinator (Buyer) reports to the Director of Materials Management. This position serves as a purchasing support function for the healthcare system and assists with the purchasing inventory system, processing and managing purchase orders, and coordinating the purchase of materials, equipment, supplies, and services for departments across the organization. The Purchasing Coordinator (Buyer) supports accurate, timely, and cost-effective procurement activity while maintaining effective communication with internal departments, vendors, and Materials Management leadership.

Requirements

One year of purchasing, procurement, materials management, inventory control, supply chain, or purchase order processing experience, required.

Nice To Haves

Healthcare purchasing or materials management experience, preferred.

Responsibilities

Support daily purchasing activities for departments across the healthcare system, including materials, supplies, equipment, and services.
Assist with the purchasing inventory system by entering, updating, monitoring, and maintaining accurate purchasing and item information.
Review purchase requisitions and requests for completeness, accuracy, appropriate approvals, pricing, quantity, delivery requirements, and department needs.
Prepare, process, track, and manage purchase orders in accordance with organizational policies, contract terms, vendor requirements, and department timelines.
Coordinate with departments, vendors, Finance, Accounts Payable, Receiving, and Materials Management team members to resolve order status issues, discrepancies, backorders, substitutions, invoice concerns, and delivery delays.
Verify purchases meet required criteria, including pricing, quantity, unit of measure, delivery date, contract compliance, and approved vendor source.
Reconcile discrepancies related to purchase orders, invoices, receipts, item files, and vendor documentation and escalate unresolved issues to leadership as needed.
Monitor assigned purchasing activity to support appropriate inventory availability, service continuity, cost control, and timely fulfillment of department needs.
Assist with review of replacement items, equivalent products, standardization opportunities, and product availability concerns in coordination with Materials Management leadership.
Maintain effective working relationships with internal customers, external vendors, and cross-functional partners while providing responsive and professional purchasing support.