HR Assistant - Field.

BerryMex•Oxnard, CA

2d•Hybrid

About The Position

This role provides essential support to the HR department and employees, focusing on front desk assistance, auditing, compliance, onboarding, and benefits administration. The HR Assistant will be the primary point of contact for employees seeking assistance with various HR-related matters, ensuring a professional and service-oriented experience. This position also involves maintaining accurate records, coordinating with other departments, and supporting HR initiatives and training activities, including occasional travel to field locations.

Requirements

Basic knowledge of state and federal labor laws
Fluency in English and Spanish required
Good communication skills including written, verbal, listening and presentation
Excellent interpersonal skills including a professional and diplomatic demeanor
Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook
Attention to detail and ability to manage multiple projects
Ability to work effectively in a team-oriented environment
Ability to find solutions and resolve problems
High school diploma required
Minimum 2-year experience in admin support, preferable with HR exposure
If driving is a necessary part of a job employees are required to possess a valid driver’s license
English & Spanish languages
Microsoft Office Suite - Intermediate
Ability to travel 5% of the time to local events and meetings

Nice To Haves

AA degree desired, Business or related field

Responsibilities

Serve as the primary contact for employees visiting the ERC for assistance with paycheck requests, paystubs, employment verifications, and other HR-related matters.
Provide timely and accurate information to employees by always maintaining a professional and service-oriented demeanor.
Cover breaks and absences for HR personnel or as needed.
Conduct weekly audits to verify all employment documentation is complete and compliant with company and regulatory requirements.
Verify that all electronic personnel files and training records are properly uploaded and stored in the HCM system.
Compile and distribute audit results to the People Business Partner, Partners, Production Managers and Ranch Managers.
Maintain organized digital and physical records in accordance with record retention policies.
Prepare and organize layoff and termination packets in compliance with legal timelines and company procedures.
Ensure that all employees’ employment status is updated in HCM.
Coordinate with the Payroll department to ensure final paychecks are accurately and timely processed according to state and federal labor laws.
Support requests for crew changes and/or reassignment of personnel.
Assist with new hire orientations and ensure all required documentation is properly collected.
Enter new hire information into the company’s Human Capital Management (HCM) system promptly and accurately.
Maintain up-to-date records of all new hire documentation and arbitration agreements for all companies.
Assist Benefits Specialist with the processing of medical and personal Leave of Absence (LOA) requests, ensuring timely communication with employees and accurate documentation.
Assist during Open Enrollment and other benefits-related events.
Assist with HR errands.
Support HR and Safety training activities, including occasional visits to field locations for employee orientations, training, or special programs.
Participate in HR projects and continuous improvement initiatives to enhance employee experience and department efficiency.
Maintain confidentiality and ensure compliance with all company policies, procedures, and state/federal regulations.