HR Assistant - Field.

Reiter Affiliated Companies•Oxnard, CA

2d•$24 - $27•Hybrid

About The Position

This role serves as a key support function within the HR department, focusing on employee assistance, auditing, compliance, coordination of separations and onboarding, and benefits administration. The HR Assistant will act as a primary contact for employees, ensuring accurate and timely HR-related services. This position also involves maintaining compliance with labor laws and company policies, managing HR systems, and supporting various HR initiatives, including occasional travel to field locations.

Requirements

Basic knowledge of state and federal labor laws
Fluency in English and Spanish required
Good communication skills including written, verbal, listening and presentation
Excellent interpersonal skills including a professional and diplomatic demeanor
Proficiency with Microsoft Office such as Word, PowerPoint, Excel and Outlook
Attention to detail and ability to manage multiple projects
Ability to work effectively in a team-oriented environment
Ability to find solutions and resolve problems
High school diploma required
Minimum 2-year experience in admin support, preferable with HR exposure
Possess a valid driver’s license
Ability to travel 5% of the time to local events and meetings
Microsoft Office Suite - Intermediate

Nice To Haves

AA degree desired, Business or related field

Responsibilities

Serve as the primary contact for employees seeking assistance with paycheck requests, paystubs, employment verifications, and other HR-related matters.
Provide timely and accurate information to employees with a professional and service-oriented demeanor.
Cover breaks and absences for HR personnel as needed.
Conduct weekly audits to verify employment documentation completeness and compliance with company and regulatory requirements.
Verify proper uploading and storage of electronic personnel files and training records in the HCM system.
Compile and distribute audit results to relevant stakeholders.
Maintain organized digital and physical records in accordance with record retention policies.
Prepare and organize layoff and termination packets in compliance with legal timelines and company procedures.
Ensure employee employment status is updated in HCM.
Coordinate with the Payroll department for accurate and timely processing of final paychecks.
Support requests for crew changes and/or reassignment of personnel.
Assist with new hire orientations and ensure all required documentation is collected.
Enter new hire information into the company’s Human Capital Management (HCM) system promptly and accurately.
Maintain up-to-date records of all new hire documentation and arbitration agreements.
Assist Benefits Specialist with processing medical and personal Leave of Absence (LOA) requests, ensuring timely communication and accurate documentation.
Assist during Open Enrollment and other benefits-related events.
Assist with HR errands.
Support HR and Safety training activities, including occasional visits to field locations.
Participate in HR projects and continuous improvement initiatives.
Maintain confidentiality and ensure compliance with all company policies, procedures, and state/federal regulations.