HR and Payroll Specialist in Malverne 11565

Achievement Behavior Services•Malverne, NY

10d•Onsite

About The Position

The HR and Payroll Specialist supports human resources administration, payroll processing, clinical documentation, client onboarding, provider coordination, and insurance compliance. The role serves administrative and clinical teams by maintaining personnel and EMR systems, communicating with families, BCBAs, and providers, and supporting operational and Medicaid/insurance compliance. This is an in-person position at 341 Trinity Place, Malverne, NY 11565. Responsibilities may be adjusted as business needs arise from the Clinical Director or Director of Operations.

Requirements

2–5 years of experience with ADP Workforce Now.
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Excellent organizational, time-management, and communication skills.
Strong attention to detail and ability to multitask.

Nice To Haves

Experience with Rethink or similar EMR systems.
Familiarity with Medicaid, insurance documentation, and healthcare compliance processes.
Experience in ABA or behavioral health.
Recent graduates are welcome; preferred majors include Accounting, Finance, Mathematics, Economics, or Human Resources.

Responsibilities

Maintain confidential employee personnel files and ensure certifications, licenses, and compliance paperwork are current.
Assist with new-hire onboarding, including background checks, I-9 verification, and document collection, and support offboarding procedures.
Respond to basic staff HR inquiries concerning PTO, leave tracking, and policy clarification.
Ensure HR records and practices comply with relevant labor laws, company policies, and healthcare compliance requirements.
Prepare, review, and process staff payroll data accurately and on time.
Follow up with employees to obtain missing payroll information or documentation.
Verify payroll details and resolve payroll discrepancies or issues.
Maintain and organize payroll and wage documentation.
Add new staff to Rethink (EMR) and ADP WFN and update placeholders as needed.
Process documentation for employee onboarding, maintenance, and offboarding, including rate changes, document updates, and 1099-to-W-2 conversions.
Facilitate completion and collection of BCBA provider agreements and serve as an administrative liaison for BCBAs.
Send required annual progress reports to prescribing doctors on schedule.
Organize and maintain clinical files for internal audits or clinical reviews.
Assist with other HR, clinical, and administrative projects as assigned.