HR and Financial Assistant

University of Guelph • Guelph, ON

4d

About The Position

Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G community. CCS has a progressive organizational culture, including a strong learning and development focus, and is committed to its Core Values, Service, Culture, Integrity, Individual Leadership, Teamwork, Agility and Communications. The HR and Financial Assistant supports the human resources, financial, and operational functions of the CCS department. Reporting to the Manager, Business Operations and Human Resources, this role is the primary point of contact for related inquiries, serving over 100 staff, 30–50 student employees, and 16 Directors/Managers.

Requirements

• Completion of a 2-year diploma in Business Management, Human Resources, Finance, or a related field.
• 12-months experience working in HR and financial administration, preferably in a unionized or public‑sector environment.
• Knowledge of HR systems, financial systems, and collective agreements.
• Proven ability to find creative solutions and improving processes.
• Proven independent judgment for decision-making, task prioritization, and time management while dealing with conflicting priorities and deadlines.
• Must possess exceptional organizational skills and attention to detail when managing a high volume of hiring, payroll, and financial transactions, ensuring accuracy, completeness, and respect for privacy.

Responsibilities

• Coordinate and administer recruitment for staff and student positions, including postings, arranging interviews, and maintaining hiring documentation.
• Prepare onboarding and offboarding plans, coordinate system access, training, and equipment, ensuring a positive employee experience.
• Coordinate attendance and payroll reporting and resolve discrepancies.
• Maintain accurate personnel records, including absences, contracts, and mandatory training.
• Process purchasing and procurement activities in accordance with University and BPS policies.
• Accurately codes invoices, and liaise with vendors and internal departments
• Support departmental recoveries and monthly billing processes.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree