HR Administrator (12-month Contract)
About The Position
NAITSA is seeking an organized, detail-oriented HR Administrator to support day-to-day operations within our HR department. Reporting to the HR Director, the HR Administrator supports a wide range of HR functions, including recruitment, onboarding and offboarding, health and safety administration, training coordination, and employee record management. This position helps ensure HR processes are consistent, documentation is accurate, and NAITSA's approximately 95 employees receive timely support throughout their employment journey. This role is ideal for an early-career HR professional looking to gain broad exposure across multiple areas of HR, including recruitment, employee relations, compliance, health and safety, training, and HR systems.
Requirements
- Diploma or degree in Human Resources, Business Administration, or a related field, or working towards completion (must be available to work full-time during business hours)
- Strong organizational and administrative skills with exceptional attention to detail
- Ability to handle confidential information with professionalism and discretion
- Strong written and verbal communication skills
- Proficiency with Microsoft Office and Google Workspace
- References and Security Clearance: Employment in this position is conditional upon successful completion of references and a Canadian Criminal Record check.
- Must be legally authorized to work in Canada without employer sponsorship.
Nice To Haves
- Previous experience in HR, administration, recruitment, or a related role
- Experience using an HRIS, either as an administrator or employee user
- Experience supporting recruitment, training, or onboarding processes
- Knowledge or Alberta employment legislation and/or occupational health and safety requirements
- Experience in a post-secondary, student-focused, or non-profit environment is an asset
Responsibilities
- Coordinate recruitment activities, including job postings, interview scheduling, candidate communication, and hiring documentation
- Maintain recruitment workflows within BambooHR and other HR systems
- Prepare employment letters and other employee documentation using approved templates
- Support annual student hiring initiatives and other recruitment projects
- Coordinate onboarding and offboarding processes
- Ensure HRIS data accuracy
- Assist with employee inquiries and routine HR requests
- Maintain confidential employee files and documentation
- Support employee access administration, including HR-related systems, email accounts, access and clearances
- Assist with HR reporting and data tracking
- Support the administration of NAITSA's Health and Safety Program, including Health & Safety Committee participation, meetings, documentation and follow-up items
- Support incident reporting records and training documentation
- Track employee training requirements, certifications, and policy acknowledgements
- Maintain HR policies, forms, guides, and documentation
- Support ongoing updates to onboarding resources and employee materials
- Assist with compliance reviews and documentation audits
Benefits
- Paid time off package including vacation, personal choice days, fall break, and holiday office closure
- Staff benefits coverage including personal wellness spending account
- Paid parking or transit reimbursement
- Social committee events, staff apparel, and other staff perks
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
