HR Administrative Specialist I

Triplenet Technologies•Everett, WA

28d•Onsite

About The Position

Under general supervision, provides administrative support of day-to-day human resource operations. Supports staffing activities, schedules meetings, takes and publishes meeting minutes, maintains HR systems, reviews incoming documents, compiles information and generates reports. Deals with internal and external customers at all levels in occasionally difficult or sensitive situations.

Requirements

Two years of general administrative experience.
One year of experience performing highly detailed work involving sensitive or privileged information (e.g., payroll, legal or medical data, test administration, recruiting and staffing, drug policy administration, grievance handling or substantially similar duties).
Intermediate proficiency in Microsoft Word, including mail merge functions, formatting, and use of tables.
Proficiency in Microsoft Excel, with the ability to create and maintain spreadsheets, graphs and reports, including pivot tables and linked worksheets.
Strong grammar, punctuation, and spelling skills.
Excellent time management, including priority setting and resetting.
Experience with group scheduling software applications, including email.
Knowledge of general office practices, correspondence, and filing.
Understanding of procedures for handling privileged or confidential documents.
Knowledge of principles of customer service, particularly in handling customer complaints.
Effective communication in English, both written and verbal.
Attention to detail to identify and correct errors.
Proficiency with Microsoft Office products.
Ability to set and reset priorities.
Experience working with teams.
Ability to persevere in difficult situations with tact and diplomacy.
Ability to respond with flexibility to changing priorities.
Ability to work well independently and in teams.
Ability to communicate about deadlines.
Commitment to providing good customer service.

Responsibilities

Carries out a wide range of duties critical to maintenance and processing of personnel actions, records and reports.
Performs basic HRIS data entry (such as address/ID Badge changes) and employee file maintenance (electronic and manual).
Provides support while protecting the confidentiality of sensitive or privileged information.
Resolves common difficulties for employees.
Assists with hiring and staffing activities such as maintaining zoom licenses, scheduling, hosting interviews, testing (including drug & alcohol), proctoring tests.
Produces interview packets by creating, coordinating, printing and compiling documents, resumes and test results, etc.
Provides clerical and operational support to other human resource staff.
Routes Personnel Action Forms (PAFs).
Monitors and directs correspondence from internal and external sources to correct HR team member.
Assists with various projects as assigned.
Responds to inquiries from employees, customers and vendors.
Monitors the HR phone line and e-mail boxes and routes as appropriate.
Processes, Verifies and maintains Personnel documentation (including departmental files for various documents and correspondence and policy/benefit packet preparation).
Sorts and timestamps department mail.