HR & ADMINISTRATIVE COORDINATOR
About The Position
We are seeking a dependable, professional, and highly organized HR & Administrative Coordinator to provide direct support to our Human Resources department and assist with front-office and general administrative responsibilities. This is a hands-on position for someone who enjoys variety and is willing to help wherever needed. Duties may range from assisting with recruiting and onboarding to answering phones, filing confidential documents, preparing employee materials, organizing company shirts and supplies, assisting with employee events, and completing special projects. Because this position works directly within Human Resources, strict confidentiality, discretion, integrity, and good judgment are essential.
Requirements
- Fluent/bilingual in English and Spanish required
- Strong organizational and communication skills
- Professional and friendly demeanor
- Excellent attention to detail
- Dependable with consistent attendance and punctuality
- Ability to maintain strict confidentiality
- Comfortable handling multiple priorities in a fast-paced environment
- Basic computer skills, including Microsoft Office, email, and spreadsheets
Nice To Haves
- Previous administrative, HR, recruiting, or receptionist experience preferred
Responsibilities
- Assist with recruiting, applicant communication, and interview scheduling
- Prepare new-hire and orientation materials
- Assist with onboarding and employee documentation
- Maintain confidential personnel files and HR records
- Assist with benefits paperwork and employee communications
- Track evaluations, documents, certifications, and HR deadlines
- Provide English/Spanish translation assistance as needed
- Greet employees, applicants, visitors, and vendors
- Answer and route incoming calls
- Perform filing, scanning, copying, data entry, and general administrative duties
- Create and update spreadsheets, forms, lists, letters, and other materials
- Assist with employee recognition programs, meetings, training, and company events
- Organize and distribute company shirts, employee gifts, and other materials
- Maintain HR and office supplies
- Run occasional company-related errands
- Complete special projects and other administrative duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
