HR Administrative Assistant

Primoris Services Corporation•Pearland, TX

About The Position

As an HR Administrative Assistant within our Energy Segment, you will play a vital role in supporting the HR functions across multiple locations and business units in the United States. Reporting to the HR Manager, this dynamic role involves managing administrative tasks, supporting HR Business Partners, and ensuring efficient HR operations within a fast-paced and ever-changing environment.

Requirements

High school diploma or equivalent
3-5 years of administrative support experience, preferably in HR or the construction industry.
Familiarity with managing HR-related tasks such as unemployment claims, new hire orientation, and invoicing.
Exceptional organizational and multitasking abilities in a fast-paced environment.
Strong written and verbal communication skills, with a focus on professionalism and accuracy.
Proficiency in Microsoft Office Suite and HRIS systems.

Nice To Haves

Associate's or Bachelor's degree in Human Resources or related field is a plus.

Responsibilities

Manage and organize electronic HR files, documents, and records, ensuring accuracy and compliance with company policies and regulations.
Handle routine administrative tasks, including data entry, filing, and maintaining organized records for easy accessibility.
Monitor and manage the General HR inbox, responding promptly and accurately to inquiries and requests and assigning tasks to the appropriate HR Business Partner when necessary.
Facilitate clear and effective communication between HR and employees, providing support and guidance as needed.
Assist in the preparation and submission of unemployment insurance claims, ensuring compliance with state regulations, timely responses to inquiries, file maintenance as appropriate.
Coordinate and assist with facilitation of new hire orientation sessions, ensuring a smooth onboarding experience for employees joining the organization.
Process and manage invoices related to HR services and activities, working closely with vendors and finance teams to ensure accurate and timely payments.
Collaborate with HR Business Partners in coordinating HR initiatives, programs, and projects across multiple locations and business units.
Assist in scheduling meetings, preparing materials, maintaining project timelines, and other duties as assigned.
Proactively identify HR needs, potential risks, and areas for process improvement.
Communicate effectively with HR leadership, bringing attention to issues and providing recommendations for resolution.
Ensure all current and new facilities/sites are in compliance with required employment/labor law postings by ordering and distributing as requested.