HR Administrative Assistant

Maryland Department of Transportation • Baltimore City, MD

1d • Onsite

About The Position

The Maryland Transit Administration (MTA) is seeking an HR Administrative Assistant. This role serves as the primary administrative support to the Office of Human Resources, reporting to the HR Director. The position is responsible for coordinating administrative functions, office operations, communications, special projects, and customer service activities to ensure the efficient operation of the Human Resources Office.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years' experience in administrative or professional work.
• One (1) or more years of experience handling administrative support duties within a Human Resources.
• Candidates may substitute education at an accredited college or university at the rate of 30 credit hours for each year of the required experience.
• Candidates may substitute the possession of a bachelor's degree from a college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
• Employees in this classification may be assigned duties that require operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the state of Maryland.

Nice To Haves

• Associate’s degree; bachelor’s degree preferred.
• Four years of progressively responsible administrative support experience.
• Experience supporting executive-level leaders.
• Experience coordinating office operations.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, communication, customer service, and project coordination skills.

Responsibilities

• Provide administrative support to the HR Director, including managing calendars, meetings, correspondence, and scheduling priorities.
• Prepare presentations, reports, meeting materials, and communications.
• Track assignments, action items, and special projects on behalf of the HR Director.
• Coordinate leadership meetings, advisory groups, employee engagement activities, and training events.
• Coordinate daily administrative operations of the HR Office.
• Ensure timely and professional customer service for employees, retirees, applicants, and stakeholders.
• Monitor shared HR mailboxes, phone inquiries, and office workflows.
• Maintain office procedures, forms, records, and administrative systems.
• Coordinate office supply procurement and inventory management.
• Assign and monitor work activities to ensure timely completion of tasks and customer service objectives.
• Assist with onboarding, training, scheduling, and performance feedback for contractual staff.
• Escalate performance concerns and staffing issues to HR leadership as appropriate.

Benefits

• Employees should adhere to all safety rules, policies, regulations, and personal protective equipment requirements to support a safe and healthy working environment.
• Employees may attend and participate in safety meetings and should report hazards, unsafe acts, near misses, injuries, and accidents immediately to the Office of Safety and supervision.
• To support a safe and healthy work environment, employees must refrain from willful violations of safety rules and procedures, reckless and negligent behavior, involvement in criminal activities, and the misuse of drugs or alcohol. Failure to adhere to this requirement may be subject to disciplinary action up to and including termination.
• May only perform work for which they have the appropriate safety training.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED