HR Administrative Assistant I, Operations

Cypress-Fairbanks Independent School District•Houston, TX

19h•Onsite

About The Position

This position is responsible for processing and recording all Operations department personnel actions, including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, and stipends. The role also involves managing the I-9 Form process, maintaining staffing lists and vacancy dashboards, processing FMLA/TD Leaves, handling worker’s compensation incidents, and managing badging requests. Additionally, the HR Administrative Assistant will assist employees with employment verification letters, serve as a backup for other administrative assistants, participate in recruitment events, and handle incoming calls and HR-related inquiries. Maintaining confidentiality and accurate record-keeping are essential aspects of this role.

Requirements

High School Diploma or GED equivalent.
High level of proficiency in applied technology (Microsoft Word, Excel, Access, etc).
Strong organizational, communication, and interpersonal skills required.
Ability to prepare and receive detailed information and apply appropriate decision-making skills.
Demonstrate personal integrity and ability to maintain a high level of confidentiality.
Self-motivated, ability to handle multiple tasks, demonstrate leadership ability and work collaboratively.
Ability to provide outstanding customer service and work with diverse groups.
Bilingual proficiency (English/Spanish) required.

Nice To Haves

Experience with human resources programs or comparable experience in a public education environment preferred.

Responsibilities

Process and record all Operations department personnel actions including new hires, transfers, resignations, promotions/demotions, campus & shift transfers, rate changes, stipends.
Responsible for the completion of the I-9 Form Part 2; track & maintain I-9 reverification process.
Maintain department’s staffing list by tracking employee changes on a weekly basis, email update to department’s team.
Maintain, update & communicate department’s vacancies dashboard.
Process, track and assist all employees with FMLA/TD Leaves for department.
Track and communicate monthly metrics.
Process worker’s compensation incidents & accidents; process wage statements and work closely with district insurance department team throughout the process.
Request & communicate any badging needs (lost, faded, broken, door access, etc.) to district’s badging department & Operations staff.
Maintain accurate badging monthly records.
Assist employees in providing verification of employment letters.
Cross train and serve as a backup for other department administrative assistants.
Assist and participate in recruitment events and activities.
Answer and respond to incoming calls, take reliable messages, assist employees with any HR related inquiries, route to appropriate staff.
File, store, and scan HR related documents and verifies scanned documents are clear and legible.
Prepare and run reports as needed.
Collaborate regularly with the assistant director of Human Resources.
Maintain confidentiality of information.
Regular and reliable attendance is an essential job function.
Perform other duties as assigned.