HR Administrative Assistant - Bilingual

Seaboard Marine•Miami, FL

27d•Onsite

About The Position

This position involves performing administrative functions that support the Human Resources Department. The individual will also assist the manager of the department assigned in carrying out general office functions that are routine in nature and performed in accordance with general work instructions and established office practices, procedures, and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. GEOGRAPHIC REGION: Please note applications out of the geographic region for the position applied will not be considered.

Requirements

Thorough and strong knowledge of business English, with the ability to communicate clearly and effectively verbally and in writing in a business environment, including proper spelling and punctuation.
Intermediate Spanish, with the ability to communicate clearly and effectively, verbally and in writing.
Proficient in MS Word, Excel, and Outlook programs.
Associate degree in Business, HR, or a related field.
Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public .
Strong time management and organizational skills.
Must be able to prioritize.
Skilled in composing and preparing correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
Ability to perform and prioritize various administrative assignments with minimal supervision.
Ability to follow procedures and instructions.
Ability to report to work onsite and on time consistently.
Ability to work additional hours as needed.

Nice To Haves

One (1) year of experience working as an Administrative Assistant in a fast-paced office environment.

Responsibilities

Provides support to various HR work groups handling benefits, payroll, compensation, compliance, etc.
Answer incoming telephone calls and direct them as necessary.
Delivers messages as necessary.
Receives and screens all office visitors.
Scan documents and manage correspondence (such as email, postal mail, electronic documents, etc.).
Assists with invoice processing, applying appropriate departmental codes and logging on a spreadsheet.
Prepares reports requested by the department manager, where information may be obtained from a variety of sources.
Type letters and memoranda with the supervisor’s guidance.
Proofreads documents for grammar edits, obtain necessary signatures and routes appropriately and translates to Spanish.
Assist employees with benefits and create communications and/or announcements.
Research information on the internet, as needed.
Provides coverage to the Executive group, as needed.
Secondary Provides coverage in Reception, as needed.
Support company events.
Perform additional duties as assigned.