Bilingual Administrative Assistant

Beacon Communities • Springfield, MA

1d • $21 - $23 • Hybrid

About The Position

The primary responsibility of this role is to provide administrative assistance, service, and support to the Property Manager and staff. The Bilingual Administrative Assistant will represent the company professionally to the general public and members of the community.

Requirements

• High school diploma or G.E.D. required.
• Strong computer proficiencies required.
• Bilingual in Spanish and English.
• Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
• Strong oral and written communication skills.
• Highly organized and detail oriented.
• Ability to work in a fast paced environment where priorities change daily.
• Deadline driven.
• Demonstrates strong initiative and high level of professionalism.
• Manual dexterity for competent use of office equipment.
• Ability to climb stairs and walk through the community.

Nice To Haves

• Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.
• Basic proficiency with Yardi desirable.

Responsibilities

• Provides office administrative assistance.
• Greets and assists applicants, residents and guests.
• Prepares and maintains office and rental expense budgets.
• Prepares, types and files office correspondence including letters, reports, and spreadsheets.
• Writes service orders and maintains service order log.
• Answers telephones in a professional manner; directs calls and records messages.
• Orders office supplies and maintains inventory.
• Opens and closes office.
• Secures confidential files and maintains office equipment.
• Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
• Completes special projects assigned by manager.
• Coordinates turnover schedule with Maintenance Supervisor.
• Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
• Conducts new resident orientation.
• Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
• Works patiently, professionally and cooperatively with residents and staff.
• Preserves and respects resident and applicant confidentiality.
• Follows company policies, rules and regulations.

Benefits

• Health & Wellness Benefits (medical, dental, vision coverage)
• HSA/FSA options
• 13 paid holidays per year
• Attractive paid time off policy (vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays)
• 401k program with a company match
• 100% Company-Paid Life Insurance
• Affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage
• Access to an Employee Assistance Program (EAP)
• Childcare & Eldercare Support
• Career Development and Advancement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED