Administrative Assistant (Bilingual)

NFM & J LP•Cape Canaveral, FL

1d•$0 - $22•Hybrid

About The Position

The Facilities Group National is seeking a highly organized and proactive Administrative Assistant to support daily site operations and workforce administration. In this role, you will play a critical part in recruiting, hiring, onboarding, payroll administration, compliance tracking, and employee support while helping ensure our site remains fully staffed, trained, and operational. You will serve as a trusted resource for employees, candidates, and site leadership by providing timely administrative support and maintaining accurate records. Our ideal candidate is bilingual (English/Spanish), enjoys balancing multiple priorities, solving problems, and contributing to the success of a fast-paced operation. This role is based in Titusville, FL. It is a hybrid position, with on-site work in Cape Canaveral being required as business needs dictate.

Requirements

2+ years of administrative, recruiting, human resources, or office support experience. (Required)
Proven experience aiding in the interviewing, onboarding, or new hire process. (Required)
Bilingual (English/Spanish) highly preferred.
Familiarity with workforce management systems such as ADP or similar HRIS platforms preferred.
Proficiency with Microsoft Office products, including Outlook, Excel, Word, Teams, and related business applications.
Ability to manage time effectively and prioritize multiple tasks in a fast-paced environment.
Strong organizational skills and attention to detail.
Ability to work independently with minimal supervision and collaboratively as part of a team.
Experience maintaining confidential employee information and employment records.
Ability to track data, maintain spreadsheets, and generate reports using Microsoft Excel.
Authorized to work in the United States. We Use E-Verify.

Responsibilities

Support recruiting initiatives by screening candidates, coordinating interviews, scheduling orientation sessions, and assisting with workforce staffing needs.
Assist with onboarding employees on their first day of work and ensure all required documentation is completed accurately.
Assist new hires with the application and hiring process, including completing required employment documentation.
Coordinate employee badging, credentialing, and site access processes, including customer-specific badging requirements and renewals.
Conduct new hire orientation and provide employees with information regarding company policies, procedures, and site expectations.
Assist employees with payroll-related inquiries.
Provide employee safety training and assist with documenting training completion records.
Track and maintain customer-specific training requirements to ensure compliance with client standards, contractual obligations, and operational requirements.
Guide team members and new hires through any challenges related to ADP and other workforce management systems.
Maintain personnel records and ensure employment files remain accurate and compliant.
Support staffing efforts across multiple business accounts as needed.
Track pass-through supplies and materials, maintain accurate inventory records, and assist with documentation required for proper customer billing and cost recovery.
Generate reports, prepare correspondence, maintain spreadsheets, and assist with administrative projects as needed.
Send emails and other forms of communication as needed.
Help with office documents and recordkeeping as needed.
Assist Site Manager(s) and operational leadership with special projects and other duties as assigned.