Bilingual Administrative Assistant
Beacon Communities•Springfield, MA
•Onsite
About The Position
Primary responsibility is providing administrative assistance, service and support to the Property Manager and staff. Represents the company professionally to the general public and members of the community.
Requirements
- High school diploma or G.E.D. required.
- Strong computer proficiencies required.
- Bilingual in Spanish and English.
- Intermediate proficiency with Word, Excel, PowerPoint, Outlook.
- Strong oral and written communication skills.
- Highly organized and detail oriented.
- Ability to work in a fast paced environment where priorities change daily.
- Deadline driven.
- Demonstrates strong initiative and high level of professionalism.
Nice To Haves
- Associates degree or equivalent experience (business management, operations, communications, and administrative support) preferred.
- Basic proficiency with Yardi desirable.
Responsibilities
- Provides office administrative assistance.
- Greets and assists applicants, residents and guests.
- Prepares and maintains office and rental expense budgets.
- Prepares, types and files office correspondence including letters, reports, and spreadsheets.
- Writes service orders and maintains service order log.
- Answers telephones in a professional manner; directs calls and records messages.
- Orders office supplies and maintains inventory.
- Opens and closes office.
- Secures confidential files and maintains office equipment.
- Administers rent collection efforts with Property Manager including cash receipts, 14 day notices, legal correspondence, etc.
- Completes special projects assigned by manager.
- Coordinates turnover schedule with Maintenance Supervisor.
- Completes administrative leasing duties: intake and processing of applications, preparing and distributing applicant correspondence, interviewing eligible applicants, preparing lease packages.
- Conducts new resident orientation.
- Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
- Works patiently, professionally and cooperatively with residents and staff.
- Preserves and respects resident and applicant confidentiality.
- Follows company policies, rules and regulations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
