HR Administration Assistant

YMCA of Orange County•Tustin, CA

1d•Onsite

About The Position

The YMCA of Orange County is a leading non-profit organization dedicated to strengthening communities through youth development, healthy living, and social responsibility. We are seeking a detail-oriented, welcoming, and service-driven HR Administrative Assistant to support the YMCA Association Office in Tustin. This full-time role plays a vital part in creating a positive and professional first impression while ensuring the smooth daily operations of the YMCA Association Office. The HR Administrative Assistant supports reception, office management, and human resources functions, contributing to an organized, efficient, and people-centered workplace that reflects our commitment to service, collaboration, and community impact. Work Schedule: This is a full-time hourly role that will work out of our Association office in Tustin

Requirements

21 years old
High school diploma or equivalent required
Proficiency with Microsoft Office and basic office technology
Ability to manage confidential information with discretion.

Nice To Haves

Associate degree or coursework in business administration, human resources, or a related field preferred.
Prior experience in an administrative, office management, or HR support role strongly preferred.
Customer-service mindset with attention to detail and follow-through.

Responsibilities

Provide comprehensive reception, office management, and human resources administrative support to ensure efficient daily operations of the YMCA Association Office, including front-desk coordination, administrative workflows, records management, and internal processes.
Contribute to employee recognition initiatives, Years of Service programs, and internal support efforts by coordinating logistics and maintaining records.
Serve as the first point of contact for staff, candidates, members, and community partners by delivering exceptional hospitality, responding to inquiries, managing phone systems and visitor interactions.
Manage essential office functions such as supply ordering, mail distribution, meeting preparation, key and access management, and facility issue resolution while collaborating with internal teams and external partners to maintain a safe, organized, and well-functioning workplace.
Assist the HR team with recruiting and onboarding processes, including Live Scan coordination and calendar management, employment verification, electronic filing, ensuring timely communication and accurate follow-through.
Be the point person for Live Scans, hiring cost workflow, and work permits.