HR Admin Specialist - 12 month assignment
About The Position
The HR Shared Services Specialist is responsible for delivering HR operational support and administration services to our US based Colleagues. The role is expected to provide an excellent colleague experience through resolving queries, maintaining data in SAP/Oracle and other HR and Payroll related systems. This role offers the opportunity to work among an engaging group of individuals that collaborate to improve company processes, while supporting one another’s career goals. This is a relational role that is expected to establish effective relationships with various HR and Divisional groups including HR Shared Services Operations (HRSSO) globally, HRIS Team, Payroll, Benefits, Mergers & Acquisitions, HR Business Partners, Talent Management, Identity Management, IT Teams, and Management.
Requirements
- General familiarity in HR functions with preference given to candidates possessing 1-2 years of related experience, or equivalent skills
- Basic knowledge of payroll and benefits administration
- Basic knowledge of data management lifecycles in a core HR system
- Basic knowledge of HR policies
- Proficiency in MS Office applications
Nice To Haves
- Knowledge of ADP, Oracle HR, and SAP HR is a plus
Responsibilities
- Provides first point of contact and excellent customer service to all colleagues, management, and HR Business Partners
- Resolution of colleague inquiries, creating the necessary paperwork for processing and/or entering changes (personal data, job information, reporting line changes, compensation changes, etc.) into the HR Systems e.g. ADP, Oracle and SAP
- Facilitate the hiring and onboarding processes, leave management, and leave processes by submitting necessary paperwork and/or entering accurate information into SAP and Oracle
- Manages the life cycle of a colleague through onboarding, employment (including processing changes and answering questions), and the leaver process
- Support colleagues and management by assisting with timecard corrections, approving time off, helping with the timekeeping process and answering queries about time off polices
- Facilitates the HR On-boarding process, completes HR profile and I-9’s
- Learn and troubleshoot our network of HR Systems and their interactions with other company solutions.
- Answer policy and process questions from colleagues seeking appropriate solutions
- Manage the I-9 verification process for colleagues to ensure documents are entered in a timely and accurate manner in accordance with US Employment Laws
- Coordinate the payroll process by submitting and/or entering relevant and accurate information for payroll (reviewing submitted changes, reviewing time sheets) ensuring appropriate and auditable documentation is in place
- Assists benefits team with general benefits and 401K questions.
- Supports business with projects, data entry and other tasks as needed
- Collaborate with other HR Shared Services team members to streamline processes, manage workload, help each other’s career in opportunistic environment
- Performs other ad-hoc duties as assigned
Benefits
- Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
- Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
- Recognition for great work, with global awards and kudos programs
- As an international company, the chance to collaborate with teams around the world
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
