HR Admin Assist

http://www.teamcss.net/•Westlake, LA

1d•Onsite

About The Position

This is a temporary to full-time position that involves greeting walk-ins, managing sign-ins, and making copies of identification documents such as TWIC, safety certifications, and medical cards. The role includes scheduling drug screens (DISA, 10-panel, or plant-specific), running background checks, arranging safety courses at the safety council, issuing per diem onto pay cards, and scheduling travel and hotels for employees. The HR Admin Assist will also answer phones, understand plant-specific training and prescreening requirements, and submit badge requests upon completion of all training. Responsibilities also include saving billing items in company shared OneDrive folders, creating streamlined processes and matrices for efficiency, and learning company software. The position requires the ability to work under pressure, handle constant interruptions, stay organized, complete multiple requests daily, and possess excellent communication and follow-up skills with attention to detail. Experience with MS Excel, Word, and Outlook is necessary, as is the ability to work under strict deadlines and be a team player.

Requirements

Experience in MS Excel
Experience in MS Word
Experience in MS Outlook
Excellent communication skills
Excellent follow-up skills
Attention to detail
Ability to work under pressure
Ability to complete tasks or go back to tasks with constant interruptions
Ability to stay organized
Ability to complete several requests in one day
Ability to work under strict deadlines
Team player

Nice To Haves

Ability to understand what plants require what training and prescreening.

Responsibilities

Greet walk-ins and have them sign in.
Make copies of IDs (TWIC, Safety, certs, medical cards).
Schedule drug screens (DISA, 10-panel, or plant-specific).
Run background checks.
Set up safety courses at the safety council.
Issue per diem onto pay cards.
Schedule travel and hotels for employees.
Answer phones.
Understand plant-specific training and prescreening requirements.
Submit badge requests after all training is completed.
Save billing items in company shared OneDrive folders.
Create streamlined processes and matrices for efficiency.
Learn and understand company software.
Work under pressure, especially during turnarounds (hiring 5-50 people per day).
Complete tasks or return to tasks with constant interruptions.
Stay organized and complete several requests in one day.
Follow up on tasks.
Work under strict deadlines.
Be a team player.