HR/Accounting Specialist

Micro-Matics•Minneapolis, MN

1d•Onsite

About The Position

HR/Accounting Specialist Micro-Matics Inc. is a leader in providing high quality precision Swiss components and assemblies to some of the largest companies in the medical, aerospace, and commercial industries. We offer competitive wages, and a comprehensive benefits package with a safe and clean working environment. Overview of Job: The Office Assistant supports daily administrative operations within a manufacturing environment, providing cross-functional assistance to Human Resources, Purchasing, Customer Service/Order Entry, and Accounting. This role plays a key part in maintaining accurate system data, supporting production flow, and ensuring timely communication between internal teams, vendors, and customers. This position is designed to grow with the organization, offering the opportunity for expanded responsibilities.

Requirements

High school diploma required
2-3 years of experience in an administrative role, preferably in manufacturing
Familiarity with ERP systems (i.e.: order entry, purchasing, AR, AP) preferred
Experience with payroll processing or payroll systems (i.e.: Paycor)
Proficiency in Microsoft Office (Excel, Word, Outlook); intermediate excel skills preferred
Basic understanding of production processes, purchasing, or accounting is a plus
Strong attention to detail and data accuracy
Ability to manage multiple priorities in a deadline-driven environment
Effective communication across office and production teams
Problem-solving mindset with a proactive approach
Ability to maintain confidentiality and handle sensitive information
Team-oriented with flexibility to support various departments

Nice To Haves

associate degree or related coursework preferred
intermediate excel skills preferred

Responsibilities

Assist with onboarding, including new hire paperwork and orientation scheduling
Maintain employee files in compliance with company policies and regulations
Process weekly payroll for hourly and salaried employees, ensuring accuracy and timeliness
Ensure proper handling of garnishments, benefits deductions, and taxes
Assist with invoicing and ensure alignment with shipped orders
Process vendor invoices
Help resolve billing discrepancies with vendors and customers
Assist with entering customer orders in the ERP system with a high level of accuracy
Verify pricing, part numbers, and delivery requirements
Create and track purchase orders for raw materials, outside services, components, and supplies
Follow up with vendors on order status, lead times, and delivery schedules
Maintain accurate purchasing data within the ERP system
Assist in resolving discrepancies with receipts and invoices