HQ Office Coordinator – Facilities, Admin, & Executive Support

Conduent Business Services, LLC•Florham Park, NJ

5d•Onsite

About The Position

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments - creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day. As the HQ Office Coordinator – Facilities, Admin, & Executive Support, you’ll be the first point of contact for visitors and a key partner in ensuring our Florham Park office runs efficiently. You'll manage daily front desk duties, support C-suite executives, and handle various facilities and office management tasks. This is a dynamic role for someone who’s polished, organized, proactive, and enjoys working with people at all levels.

Requirements

3+ years of experience in front desk, office coordination, or administrative roles
Comfort interacting with executive leadership and high-profile visitors
Strong communication, organization, and multitasking skills
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams)
Discretion, reliability, and a proactive “can-do” attitude

Nice To Haves

Familiarity with Ariba, Capturis, or corporate procurement systems is a plus (training provided)

Responsibilities

Greet and assist visitors and team members with professionalism and warmth
Manage calls, emails, mail, and packages
Support executive calendars, conference room bookings, board meetings, and event coordination
Maintain a clean, secure, and professional lobby environment
Assist with travel, hospitality, and confidential executive support as needed
Coordinate facility and property management needs with outside real estate services companies globally and regionally.
Lead emergency planning, including fire drills, EAP, and EHS documentation updates
Maintain seating plans, office procedures, and the “Who’s Where” tracker
Administer security badge creation with corporate security
Oversee the North American site leader spreadsheet and meeting coordination
Manage utility service accounts (setup, termination, deposits) using Capturis (training provided)
Track sustainability metrics and utility usage
Oversee Ariba functions: vendor management, invoice processing, PO creation, and reconciliation
Place supply orders for Florham Park and other North American sites as needed
Administer and reconcile Global Real Estate P-card transactions
Track permits and fees to ensure compliance