Housing Operations Coordinator I

Grand Canyon University•Phoenix, AZ

1d•Onsite

About The Position

Grand Canyon University's Housing Operations department is currently seeking a Housing Operations Coordinator to join our current team of 8 Coordinators. A successful candidate is interested in a behind the scenes position at Grand Canyon University and is capable of detail-oriented work, putting together processes to serve our team and our student body, and customer service to students, parents, and staff. This position requires the ability to learn new processes and policies quickly, and the ability to put them in action and see them through to build new efficiencies. We are looking for someone to join a team who works hard and has fun doing it! The Housing Operations Coordinator assists Housing Operations with managing housing and logistical needs of both new and returning residential communities on campus. Housing Operations oversees the planning of living area allocation and growth, the creation and maintenance of online housing selection processes, as well as the communication and accountability of housing policies and deadlines.

Requirements

Bachelor’s degree required from a regionally accredited institution.
Must occasionally work outside of normal business hours including evenings, weekends, and holidays (minimal and is scheduled ahead of time).
Must pass pre-employment background investigation.
Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.

Responsibilities

Coordinate housing for all students for all semesters including planning and implementation, efficiently coordinating, and overseeing all logistics and ensure other departments are notified in a timely manner to ensure living areas are readied.
Act as representative for student specialty groups such as Student Disability Services, athletics, graduate students, international students, honors students, student leaders and others for coordinating, ensuring, and tracking housing services to meet specific needs as necessary including early arrival/late stay, blocked beds, trainings, Housing Portal processes, student audits, etc.
Build and cultivate sustaining rapport and collaborative relationships with other University representatives and ensure the University’s customer service standards are upheld in communicating with students, parents and internal staff.
Collect, maintain, update and track student housing data, ensuring data integrity, using available software and prepare and create reports.
Analyze student entries to determine housing eligibility and follow up with established processes for evictions, cancellations, room switches, communication with university counselors, etc.
Establish and maintain processes for early arrivals/late stays for each term which includes updating applications, communication to university officials, publication of timeline, coordination with relevant departments, creating marketing materials, and training of other Housing Operations team members. In addition, audits for general move-in appointments or plans will also be conducted.
Build and maintain housing application processes and forms to provide students an easy and accessible experience via the Housing Portal.
Set configuration of each bed in housing system for entire campus for every term to reflect intended use (i.e. male, female, new student, returning, double occupancy, triple occupancy, single occupancy, ADA attributes, etc.). Continually evaluate configuration needs.
Participate in mapping out of summer housing needs including available beds for use, extended stays, dates to move, space closures, quick cleaning needs, late applications, etc.
Establish marketing needs for all processes. Work with Marketing department to create digital and printed flyers, email templates, webpage updates, digital boards, info graphics, and other elements for each campaign as necessary.
Produce and maintain training documents for all processes under assigned purview. Actively participate in peer training on a regular basis.
Other duties as assigned.