Housing Development Assistant

Chinatown Community Development Center•San Francisco, CA

9d•$29 - $30•Hybrid

About The Position

The Housing Development Assistant supports the Director of Housing Development and the Housing Development Department, providing office administration and assistance with affordable housing development work. The role calls for a motivated, detail-oriented, highly organized person with strong interpersonal skills who can work independently in a casual but fast-paced team environment. The position may also provide administrative support to the Deputy Director of Operations and other department staff as time permits. This is primarily an office-based position in Chinatown, San Francisco. The schedule is Monday through Friday, 9:00 a.m. to 5:30 p.m. The position is hybrid, with most days (Monday through Thursday) in the office to support the Housing Development team and the Deputy Director of Operations; the posting also describes a minimum of two days per week in the office, subject to change. Work may occasionally take place at project sites or external meetings. Chinatown Community Development Center is a private nonprofit founded in 1977. It owns and/or manages approximately 38 affordable housing buildings serving more than 5,000 low-income seniors, single adults, formerly homeless adults, and families in San Francisco neighborhoods. The organization also builds housing, develops grassroots leadership, and engages low-income residents and youth. It emphasizes empowerment, teamwork, and compassion and is committed to culturally competent services and an inclusive workplace.

Requirements

Bachelor’s degree or equivalent training, plus two years of administrative assistant experience, or an equivalent combination of education and experience.
High proficiency with Microsoft Word, Excel, Outlook, and web browsers.
Excellent written and verbal communication skills.
Strong organizational skills.
Strong problem-solving skills and consistent attention to detail.
Ability to work independently and prioritize tasks effectively.
Ability to work under time pressures and meet multiple, sometimes changing, deadlines.
Flexibility to undertake a variety of tasks.

Nice To Haves

Knowledge of the affordable housing field and nonprofit sector.
Bachelor’s degree in a related field.

Responsibilities

Manage office logistics for a 20-person office and provide administrative support to the Director of Housing Development.
Support the Housing Preservation Manager, project managers, assistant project managers, and construction manager as time permits.
Provide office administration for the Housing Development Department, including ordering supplies, overseeing office maintenance, and liaising with the organization’s Office Administrator and IT staff.
Word process, photocopy and scan documents, and manage email-related tasks.
Support other departments, including Asset Management, Property Management, and Fiscal, as requested by the Director of Housing Development.
Assist with affordable housing development processes, including reports, real estate transactions, funding applications and closings, draw requests, and construction documentation.
Research and compile information for reporting, marketing, and funding requests, including creating and updating project information sheets.
Coordinate ongoing reporting to funders and the Board of Directors.
Create and maintain centralized files for project records, public relations materials, and correspondence.
Assist with proposals for City-owned development sites and other development opportunities.
Coordinate or assist with logistics for special events such as ribbon cuttings, ground breakings, and grand openings.
Prepare packets, attend meetings, and/or take minutes for Housing Committee or department meetings.
Maintain the Housing Development Department calendar.
Provide administrative support to the Deputy Director of Operations as needed.
Embody the organization’s values of respect and compassion, empowerment, and teamwork; contribute to a safe and pleasant work environment; and follow policies, procedures, and safe work practices.
Perform other duties as assigned.