Housing Acquisition Associate

Anthos Home•New York, NY

5d•Hybrid

About The Position

Anthos|Home is a nonprofit startup focused on creating a new way home for New Yorkers with housing vouchers. We streamline the apartment search, approval, and move-in process using technology to move people into stable housing faster. We believe every person deserves a place to blossom, and we're building the tools, systems, and teams to make that possible. Our Culture: At Anthos|Home, urgency drives our work because every day in shelter matters. We are focused on helping people move into stable housing as quickly as possible and continuously improving how we get there. We are looking for team members who are highly data-oriented, tech-savvy, and comfortable learning new systems. Strong candidates value accuracy, use data to inform decisions, and actively improve how information is tracked and shared. We value people who are thoughtful, adaptable, and detail-oriented, and who follow through, communicate openly, and take ownership of their work. How effectively we use data, and technology directly impacts how quickly people get home. The Housing Acquisition Associate will work closely with the Vice President and Housing Acquisition teams to ensure the smooth, well-organized operation of day-to-day activities. This role demands someone who is exceptionally detail-oriented and meticulous — someone who notices what others miss, keeps systems running without gaps, and takes pride in flawless follow-through. The Associate will handle everything from calendar management to project coordination and must be able to hold many moving pieces simultaneously without losing precision on any of them.

Requirements

2+ years of experience in an administrative or coordination role, preferably in housing or human services.
Exceptional attention to detail — this is the single most important quality for this role. You catch errors others miss, keep records spotless, and follow through completely on every commitment.
Outstanding organizational and record-keeping abilities, with demonstrated skill managing multiple priorities simultaneously without losing accuracy on any of them.
Strong verbal and written communication skills, including the ability to draft polished correspondence and create presentations in multiple formats.
Proactive and self-directed. You anticipate what's needed before being asked and take initiative to close gaps.
Flexible and nimble, with a genuine willingness to assist with administrative tasks and projects at the VP's request.
Ability to handle highly sensitive and confidential information with the utmost professionalism and discretion.
Passion for the mission of Anthos|Home and the ability to work effectively in a diverse environment.
Proficiency in MS Word, Excel, PowerPoint, and Outlook.
Proficiency with technology tools and comfort learning new platforms quickly.
Familiarity with Salesforce or comparable CRM/database systems.

Responsibilities

Oversee and manage the VP of Housing Acquisition's calendar with exacting attention to scheduling priorities, conflicts, and lead times, ensuring not a single commitment falls through the cracks.
Schedule and organize department-wide meetings, supporting meticulous internal coordination between teams.
Prepare thorough, well-structured meeting agendas on behalf of the VP, ensuring every item reflects current priorities and objectives.
Attend meetings as needed, capturing detailed and accurate notes or minutes that enable clear follow-up and accountability; maintain organized, up-to-date records of all projects and tasks.
Collaborate closely with the VP to identify priorities and ensure her time is strategically and efficiently allocated, surfacing conflicts or gaps before they become problems.
Act as a reliable thought partner, anticipating needs and flagging potential issues proactively.
Serve as a liaison for the VP, communicating departmental policy and procedural updates to Housing Supervisors with clarity and precision.
Draft and coordinate internal and external communications on behalf of the VP, ensuring every message reflects accuracy, appropriate tone, and organizational voice.
Work collaboratively across departments to support cross-functional initiatives and improve operational effectiveness.
Handle all sensitive and confidential information with the utmost discretion, maintaining trust as a cornerstone of this role.
Generate and run departmental reports, synthesizing data into concise, accurate summaries for the VP's review and decision-making.
Maintain meticulous Salesforce records, including up-to-date contacts from the VP's interactions; conduct outreach to external partners as needed with careful documentation of all correspondence.
In collaboration with other staff, identify and facilitate internal and external meetings needed to advance the VP's priorities.
Establish and rigorously maintain processes to ensure every meeting is efficient and produces clear, actionable outcomes.
Diligently track and follow up on all action items until completion.
Ensure the VP is thoroughly prepared for all events with comprehensive briefing materials and prepared remarks with no detail left unaddressed.
Manage event logistics on behalf of the VP with precision and foresight.
Oversee the end-of-year gift process for property providers, including budgeting, curating gift selections, compiling and verifying recipient lists, and managing end-to-end execution.
Perform other duties as assigned.