Housekeeping Coordinator

Four Seasons•San Diego, CA

3d•Onsite

About The Position

At Four Seasons Residence Club Aviara, the Housekeeping Coordinator supports the overall day-to-day efficiency of the Housekeeping Operation by assigning rooms to Room Attendants and providing prompt dispatching services and comprehensive administrative support. This role ensures seamless and efficient housekeeping operations in accordance with Four Seasons standards.

Requirements

Reading, writing and oral proficiency in the English language

Nice To Haves

Previous housekeeping experience preferred

Responsibilities

Utilize the telephones adhering to Four Seasons standards.
Provide prompt dispatching services and comprehensive administrative support to ensure seamless and efficient housekeeping operations in accordance with Four Seasons standards.
Record every telephone call in a logbook/database noting the action taken, who is responsible and whom the call was received by.
Expedite guest requests as quickly as possible and notify Housekeeping leadership if any guest service is delayed or hampered.
Utilize and maintain the property management system, accurately logging service requests, updating room status, closing work orders, and generating necessary reports.
Prepare and distribute daily assignment workboards for the housekeeping team, accurately identifying room assignments and the specific service or cleaning required for each room.
Assign rush rooms and rooms previously marked “Do Not Disturb” to Room Attendants in a timely manner, ensuring prompt service recovery.
Regularly coordinate with Housekeeping, Engineering, and Front Office to ensure vacant, queue, and rush rooms are prepared for arrival, communicating real-time status updates to support a smooth check-in experience.
Coordinate VIP services with Team Leaders to ensure all preferences and requirements are met consistently throughout the guest’s stay.
Complete and maintain documentation for special guest items, ensuring accuracy and accountability.
Maintain organized, legible, and up to date departmental records, forms, logs, and team packets in accordance with Four Seasons standards, ensuring sufficient supplies are available for the month.
Maintain accurate records of attendance for all housekeeping team members.
Support guest satisfaction initiatives by recording, tracking, and communicating housekeeping related guest feedback to the leadership team for service improvement.
Monitor and manage the issuance and return of phones, panic alarms, and other departmental equipment, ensuring adherence to security procedures.
Maintain the housekeeping office in a clean, orderly, and professional condition at all times.
Report and respond promptly to any safety, security, or maintenance concerns, including Residence Club emergencies, ensuring swift and appropriate action to protect guests and team members.
Provide operational coverage for the Guest Runner position during scheduled breaks, if required.
Assist management with special projects and other administrative assignments as directed.