Household Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Indianapolis, IN

23h•Onsite

About The Position

We are a busy and active family living in a historic home in Indianapolis with two young children, one elderly cat, and a baby on the way this September. We both work full-time and spend most weekdays in the office, with occasional travel for conferences and client visits. When we do work from home, we have a dedicated home office space that is important to our daily workflow and focus. Our home is full of energy, constant movement, and lots of love, but like many working parents, we often feel like we’re constantly chasing the clutter and trying to stay one step ahead of the day-to-day logistics of family life. We live by our calendar, and while we’ve tried to create systems, many of them no longer function in a way that truly supports how we live right now. Things like laundry can easily take over an entire Sunday, and the constant mental load of meal planning and figuring out “what’s for dinner” can feel overwhelming in an already full week. We’re looking for someone who can step into the natural rhythm of our household, help things run smoothly, and bring thoughtful, proactive support without overcomplicating what already works. We deeply value communication, coordination, reliability, and small thoughtful touches that make everyday life feel lighter and more manageable. We hope to find someone who can integrate seamlessly into our household and become a trusted presence in our daily routine.

Requirements

Maintain a smoke-free environment
Reliable transportation (personal vehicle with mileage reimbursement provided)
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap, MMR, Hepatitis A/B, COVID-19, and annual influenza), as well as any future routine vaccinations recommended for respiratory illnesses, subject to applicable legal accommodations
Able to maintain an environment with minimal heavy fragrances
Observant, proactive, and comfortable working independently without needing constant direction.
Take initiative naturally, while also respecting household preferences and the specific ways things are done.
Warm, thoughtful, and communicative without needing to fill every quiet moment.
Understand that our home office is an important workspace and are mindful of boundaries and focus time during the workday.
Highly organized, detail-oriented, and genuinely enjoy creating a sense of order, calm, and ease within a busy household.
Adaptable and comfortable with the natural ebb and flow that comes with a home full of young children.
Understand that flexibility is essential and are able to shift priorities as needed.
Value open communication, welcome feedback, and are interested in building a long-term relationship with a family rather than simply completing tasks day to day.

Nice To Haves

Meal Prep Support

Responsibilities

Perform daily resets and light tidying throughout the home: dishes, surfaces, mudroom/entryway, vacuum high-traffic areas and rugs, and taking out the trash
Reset kitchen as needed throughout the day
Prepare home before weekly house cleaners arrive
Organize toys and living spaces
Assist with seasonal clothing swaps for children
Care for indoor plants
Proactively change batteries, light bulbs, and smoke detectors
Assist with hosting preparation: pull tables from basement, wipe down surfaces, stock supplies
Unpack travel items and process laundry upon family's return
Maintain and suggest improvements to existing household organizational systems
Restock pantry, fridge, and household supplies
Maintain stock of essentials like toilet paper and paper towels and monitor household supplies across three floors
Add items to shared inventory list system
Order supplies as needed (with final purchase approval from family)
Process returns and manage donation drop-offs
Assist with putting away dry cleaning
Perform gift shopping errands based on family specifications
Handle packages and assist in creating a system for family review before putting items away
Break down and dispose of boxes
Prep ingredients (wash berries, chop vegetables, etc.) for family-chosen recipes on busy weeknights
Assist with simple tasks: turn on oven, pop in precooked food
Monitor fridge contents and flag items going bad before restocking
Assist with preparing and packing lunches for parents on office workdays
Conduct grocery shopping with family-maintained list or receive/put away grocery deliveries
Midweek grocery restock to supplement weekend shopping
Process laundry throughout the week to prevent pile-up
Fold and put away laundry according to family preferences
Iron specific items as needed
Complete sheet changes and bed-making as needed
Handle pool towel loads during pool season
Deep clean fridge and oven
Empty dishwasher trap
Wipe down cabinetry
Address baseboards and cobweb removal
Wash comforters and rugs on regular rotation
Maintain cleaning schedule for deep tasks throughout the house
Maintain main floor bathroom and kitchen daily
Coordinate with mobile detailer for vehicle cleaning
Weekly car vacuum to address snack debris (as schedule permits)
Occasional pickups and drop-offs when primary childcare is unavailable
Light supervision and back-up childcare, particularly evenings
1-2 hours of coverage for after-work events when needed
Once baby arrives, ensure baby bottles and pump parts are washed and ready
Maintain cat litter box
Monitor and refill food and water as needed
Coordinate cat boarding drop-off and pickup when family travels
Be available for contractor and vendor access
Follow-up on quotes and coordinate scheduling
Pool area maintenance: towel loads, stock pool bath, load drinks in fridge
Maintain pool house and outdoor space readiness
Potential to help with travel suggestions (including flight times, etc.)
Oversight into weekly family calendar