Household Manager & Family Assistant

Sage Haus•Mountain Brook, AL

4d•$30 - $35•Onsite

About The Position

We are a family of four seeking a Household Manager & Family Assistant to help maintain our busy home. This role involves providing childcare for our youngest child on specific mornings, managing household organization and maintenance, handling errands and inventory, assisting with meal preparation, managing laundry and linens, providing basic pet care, overseeing vehicle upkeep, coordinating with vendors and property maintenance, and offering administrative and personal assistant support. The ideal candidate is proactive, organized, communicative, and genuinely enjoys creating a warm and functional home environment. This is a part-time position with guaranteed hours and flexibility, offering a chance to become an integral part of our family's support system.

Requirements

Must be authorized to work in the United States.
Maintain a smoke-free environment.
Maintain a fragrance-free presence in the home.
Reliable personal transportation; clean driving record required.
Must be a strong swimmer (pool access in the home with young children).
CPR and First Aid certified, or willing to obtain prior to start.
Comfortable using family vehicles when transporting children or running errands (mileage reimbursement available for use of personal vehicles).

Nice To Haves

Experience with meal planning and preparation for families with young children.
Experience maintaining household organization systems.
Familiarity with online ordering platforms (Instacart, Amazon, Costco, Target).
Ability to coordinate with vendors and contractors.
Experience with administrative tasks and calendar management.
Comfortable coordinating event logistics and sourcing staff.

Responsibilities

Provide in-home care for youngest child on Monday, Wednesday, and Friday mornings, 9:00–11:00 AM
Plan and facilitate age-appropriate activities during care time (pool, playground, arts and crafts, playroom)
Prep backpacks, clothing, and snacks for school days
Support with kid-related errands as needed
Maintain household organization systems established by professional organizers during move-in
Daily resets and prep home for cleaning team
Assist with identifying and onboarding a regular cleaning service
Light tidying throughout the home (dishes, surfaces, high-traffic floor areas)
Maintain drop zones and entry areas
Seasonal clothing swaps for children's wardrobes; coordinate donation drop-offs
Indoor plant care
Change batteries, light bulbs, and smoke detector batteries as needed
Quarterly toy rotations and organizational projects, ideally while family is traveling or during extra-hour blocks
Restock pantry, refrigerator, and household supplies
Manage running household supply lists
Manage household orders and subscriptions (Instacart, Amazon, Costco, Target)
Handle returns, dry cleaning drop-off and pick-up, mail, and package management
Break down boxes and manage donation coordination
Weekly meal planning and presenting creative ideas, including ways to incorporate vegetables for picky young eaters
Online grocery shopping - placing orders, putting deliveries away
Meal prep support: washing fruit, chopping vegetables, and having ingredients ready so dinner comes together quickly
Kitchen clean-up and maintenance
Weekly refrigerator maintenance, including removing expired items and old leftovers
Wash, fold, and organize laundry for the household; involve children in the process where age-appropriate
Ironing and steaming for special garments (including professional attire)
Weekly linen rotation (bedding and towels); coordinate timing with cleaning service
Maintain tidy and well-stocked laundry areas
Let the dog outside as needed during shifts and ensure water is always available
One approximately 20-minute walk per shift, if schedule allows (not a priority; invisible fence provides outdoor access)
Schedule and manage grooming appointments (every 5 weeks) and vet visits
Maintain pet supply inventory
Clean and organize family vehicle interiors
Oversee and be present for cleaners, contractors, and landscapers
Research and coordinate repair quotes and service providers
Coordinate smaller renovation projects (children's bedroom updates, hot tub installation)
Manage outdoor spaces: patio upkeep, cushion cleaning, sweeping (pool maintenance handled by a separate vendor)
Seasonal property maintenance coordination
Occasional deep cleans (refrigerator, oven, baseboards)
Refresh drop zones, entry areas, and garage/mudroom spaces
Organizational projects for toys and gear, especially during family travel or extended extra-hour blocks
Calendar management and appointment coordination
Research and schedule new service providers in the Mountain Brook area (doctors, dentists, and other household vendors)
Coordinate with the family's executive assistant for office events and professional gatherings
Track receipts for household purchases
Event and appointment coordination, including monthly dinner parties and tailgate-style gatherings; help source and coordinate event staff when needed