Household Manager & Family Assistant

Sage Haus•Philadelphia, PA

4d•$70,000 - $85,000•Hybrid

About The Position

We are a busy, on-the-go family with two working parents, two school-age children, and two energetic dogs who keep life full. Between demanding careers, school schedules, extracurricular activities, and several exciting property projects underway, our days move quickly. We love our life and the season we're in, but we're looking for a proactive partner to bring consistency, organization, and calm to our busy household. Our primary home is in Philadelphia, with a second home in Stockton, New Jersey that we enjoy on weekends and throughout the summer. Both properties require attention, so this role naturally extends between the two. Some days may center around school transportation, meal preparation, grocery shopping, dog care, or household organization, while other weeks involve coordinating vendors, overseeing contractors, managing errands, or checking in on the second property. The biggest challenge we're hoping to solve is creating greater consistency and predictability in our family's daily rhythm. Reliable support with transportation, household management, and the many details that come with the business of our lives, including a second home, will not only ease the day-to-day workload but also give our children more opportunities to participate in activities that busy work schedules haven't always allowed. We also work closely with a trusted remote executive assistant who manages many behind-the-scenes logistics. The person in this Household Manager role will become the "boots on the ground," partnering closely with her to handle anything requiring an in-person presence and ensuring nothing falls through the cracks; projects and day-to-day operations more seamlessly. Above all, we value a home that feels calm, organized, and supportive. We don't expect perfection, but we deeply appreciate someone who takes initiative, notices what needs to be done, and genuinely enjoys helping a busy household run well. If that sounds like you, we think you'll feel right at home.

Requirements

Valid driver's license and clean driving record
Reliable transportation to residence (family vehicle will be available as needed)
Maintain a smoke-free environment
Comfortable around dogs
Willing to travel to Stockton, NJ bi-weekly for additional property management
Must be authorized to work in the United States
Organized, dependable, and confident
Proactive and anticipate needs before they arise
Adaptable without feeling scattered
Comfortable shifting between priorities while keeping the bigger picture in mind
Enjoys variety
Enjoys working independently
Takes pride in staying productive
Finds satisfaction in making life easier for others
Stays calm under pressure
Communicates with confidence and professionalism
Flexibility, resilience, strong time management, and a team-first mindset are essential
Comfortable with direct communication
Adapts easily when plans change
Can move between tasks without feeling overwhelmed
Comfort around dogs is important, as both are valued members of our family and need daily care, including walks, feeding, and occasional medication.

Nice To Haves

Experience supporting multiple properties, coordinating vendors, or assisting with renovation projects and project management is a plus

Responsibilities

School drop-offs and pick-ups, children's schools are about 20 minutes apart from each other (7:45am and 8am start times. 3pm and 3:30pm end times.)
Transportation to and from after-school activities and extracurriculars
Light backup supervision and childcare support during gaps in parental coverage, including occasional overnights as needed (private en-suite guest room provided)
Kid-related errands as needed
Creating and maintaining household organization systems
Daily resets and preparation of home before cleaners arrive (weekly)
Light tidying: dishes, surfaces, vacuuming high-traffic areas
Donation coordination and drop-offs
Meal planning, prep, and execution three days per week (Monday, Tuesday, and Thursday)
Fresh and batch cooking for a family (no beef or pork for one family member)
Grocery shopping locally
Kitchen clean-up and maintenance
Restocking pantry, refrigerator, and household supplies
Manage running household supply lists
Returns, dry cleaning, and gift shopping
Mail and package pickup (packages are not delivered to the Philadelphia home directly and must be retrieved from a nearby location)
Breaking down and disposing of boxes
Occasional deep cleans (refrigerator, oven, baseboards, etc.)
Refresh garage/mudroom/entry
Organizational projects as needed
Supporting family laundry, including folding and putting away
Weekly linen rotation: towels and bed sheets
Maintaining a tidy and well-stocked laundry area
Two 20-minute dog walks per day
Administering daily medication (one dog is on a prescription medication and a specialized diet for a diagnosed condition)
Managing and restocking specialty pet food and treats (special-order required)
Scheduling vet and grooming appointments
Being present for and overseeing vendors, contractors and service providers at both properties
Manage and maintain outdoor spaces as needed
Visit the Stockton, NJ property approximately every two weeks to clean, maintain, pick up packages and mail, and ensure property readiness
Supporting active construction and renovation projects, including regular check-ins with architects and general contractors at Stockton-area project sites
Conducting routine property walk-throughs and ensuring both homes are well-maintained and guest-ready
Maintaining awareness of the full household calendar
Coordinating logistics between all family members schedules
Event and appointment coordination