Household and Executive Operations Manager

Sage Haus•Kansas City, MO

2d•$70,000 - $80,000•Hybrid

About The Position

We are a busy, entrepreneurial family of six seeking a steady, capable Household and Executive Operations Manager to help make our day-to-day life smoother and more manageable. This role is designed to be flexible and autonomous, allowing for work to be completed in various locations depending on the task, including our home, business offices, or remotely. We value clear boundaries, thoughtful use of time, and good judgment. The primary responsibility is to help the family, household, and businesses run smoothly, with priorities evolving weekly. Success is measured by using sound judgment to determine where support is most valuable, creating helpful systems, improving processes, and quietly solving problems. Strong communication, flexibility, and discretion are essential, as trust is the foundation of this position due to access to family's children, home, schedules, finances, and businesses. We are looking for someone who leads with kindness, takes genuine pride in supporting a family, and brings a calm, capable presence. The ideal person is warm, dependable, detail-oriented, and comfortable with a wide range of tasks from preparing school lunches to coordinating vendor visits and managing administrative projects. An operator mentality is desired, with the ability to see the bigger picture, take responsibility for outcomes, and approach the household with thoughtfulness and care. This is not a formal estate role; every task has value. We appreciate someone who enjoys creating helpful systems, improving processes, and quietly solving problems before they become disruptions.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable personal transportation required
Valid driver's license and clean driving record required
Basic cooking experience required
Strong communication, flexibility, and discretion are essential.
Proactive: Naturally notices what needs attention and takes action without waiting to be asked
Forward-thinking: Anticipates upcoming needs, plans ahead, and helps prevent details from being missed
Ownership-minded: Takes responsibility for the overall outcome and follows tasks through to completion
Systems-oriented: Enjoys building routines, improving processes, and creating greater ease and efficiency
Independent: Makes thoughtful decisions confidently while keeping the family appropriately informed
Resourceful: Quietly solves problems, adapts as priorities shift, and finds practical ways to move things forward
Service-minded: Genuinely enjoys making life easier for others and brings care to responsibilities of every size
Trustworthy: Handles personal, household, and business information with complete discretion and professionalism

Nice To Haves

Gourmet cooking skills are not expected.

Responsibilities

Maintain existing organizational systems throughout the home; suggest improvements where helpful
Daily resets: tidying common areas, surfaces, cushions, and high-traffic spaces between cleaner visits
Packing and unpacking support for travel
Seasonal clothing and gear swaps for four kids across multiple activity seasons
Coordinate donation drop-offs for outgrown items
Holiday, birthday, and guest prep and coordination
Mudroom, entryway, and garage organization
Seasonal organizational projects: kids' closets, toys, shoes, gear, and linen storage
Maintain and clean humidifiers and air purifiers seasonally
Replace batteries, light bulbs, and smoke detectors as needed; create maintenance lists for the handyman
School pick-ups and drop-offs as needed, including after-school sports, camps, and activities
Light supervision and backup childcare support on occasion
Prep backpacks, after-school clothing, and snacks; handle kid-related errands
Support kids in building independence and managing independent chores and responsibilities
Manage the family calendar: scheduling, proactive reminders, and coordination across both work and household schedules
Light travel planning and logistics support
Assist with occasional event coordination (staff gatherings, hosting)
Support with bi-weekly payroll for family business employees
Provide hands-on support with business-related projects, including organization, preparation, and photography.
Restock pantry, fridge, and household supplies; maintain a running master staples list
Manage household subscriptions and orders (Amazon, Costco, Target, and similar)
Handle returns, dry cleaning, gift shopping, and general household errands
Mail and package sorting, including clearing deliveries from the front of the house; break down boxes
Pick up weekly flowers for offsite office
Stock offsite office pantry as needed
Errands may span both home and family business offices
Prep healthy, consistent lunches for adults Monday through Friday
Prep daily school lunches for the kids
Grocery shopping in line with family dietary preferences (organic, low sugar, low gluten, low dairy)
Maintain a clean and organized kitchen throughout the day
Wash, dry, fold and organize family laundry as needed
When children are home, defer to and reinforce their laundry responsibilities rather than completing tasks for them
Communicate status updates on laundry and other tasks throughout the day
Maintain a tidy, well-stocked laundry area
Source and manage specialist deep-clean crews (bi-annually)
Complete a deeper quarterly cleaning and organizational refresh of the garage, mudroom, and entry spaces
Complete quarterly seasonal organization projects for gear, clothing, and shared household spaces
Oversee existing vendors including the housekeeper, landscaper, and handyman
Create and manage task lists for the handyman; conduct seasonal property walkthroughs alongside contractors
Research and coordinate repair quotes as needed
Manage tidiness of outdoor spaces; ensure kids return items inside or to the garage
Schedule and coordinate routine maintenance for family vehicles
Keep vehicles fueled, cleaned, and organized; utilize existing car wash subscription
Track registration and insurance for all family vehicles
Coordinate with Rover for boarding when the family travels
Schedule grooming and veterinary appointments for the family dog
Maintain pet supply inventory and administer medications as needed