House Manager

Sage Haus•El Paso County, CO

21h•Onsite

About The Position

We are a warm, laid-back household with a lot of personality and a love for all things whimsical and fun. Our home is lively, creative, and full of heart - including four beloved cats who are very much part of our family. We love Disney, have a great sense of humor, and genuinely value enjoying our life and the space we have created. We are both retired and home most of the time, our primary residence is located on 10 private acres in the rural Black Forest area of Colorado Springs. We are currently undergoing a significant 3,500-square-foot addition, including ongoing kitchen construction, which has naturally created additional household projects, logistics, and day-to-day overflow. We value our home and lifestyle but recognize that the mental load of managing it all can quickly become overwhelming. We have had household support in the past and have a clear understanding of what we are looking for: someone thorough, trustworthy, self-directed, and genuinely proud of their work. We are seeking a long-term Household Manager who can become a trusted and supportive partner in our home, someone who can help us get ahead of the day-to-day details, create sustainable systems, manage ongoing projects, and thoughtfully execute the many tasks required to keep a busy home and property running smoothly.

Requirements

Ability to maintain a smoke-free environment.
Current COVID-19 and flu vaccinations preferred; current tetanus vaccination encouraged due to the active renovation environment.
Reliable transportation required.
Comfortable working in a home with cats.
Strong household management experience.
High standards.
Ability to think beyond completing a task to anticipate what comes next.
Communicate proactively, follow through consistently.
Comfortable taking ownership while collaborating respectfully with the family.
Mature, grounded, discreet, and non-judgmental.
Healthy professional boundaries and an understanding of confidentiality within a private home.
Comfortable working in a rural environment, navigating ongoing home projects, and supporting a household where the principals are frequently present.
Experience with household management, vendor coordination, construction or renovation projects, property or estate management, and personal assistant support is highly valued.
Calm, capable presence.
Genuinely enjoy creating greater ease, organization, and structure for the people you support.

Nice To Haves

Experience with household management, vendor coordination, construction or renovation projects, property or estate management, and personal assistant support is highly valued.

Responsibilities

Oversee the day-to-day organization, upkeep, and smooth operation of the home.
Create, implement, and maintain sustainable household systems.
Support hands-on household organization, including labeling and creating intuitive, easy-to-maintain systems.
Monitor pantry and household inventory, including expiration dates and restocking needs.
Help establish systems initially, with the role transitioning into ongoing maintenance and refinement.
Proactively identify household needs, priorities, and opportunities for greater efficiency.
Manage weekly household tasks and ongoing projects with minimal direction.
Help reduce the family's mental load by anticipating needs and consistently following through.
Support and maintain an organized list of contractors, service providers, and preferred vendors.
Create and maintain a streamlined renovation/services binder or digital system for easy household reference.
Research service providers, gather quotes, schedule appointments, and serve as the family's eyes and ears throughout projects.
Source and manage a new house cleaning company and maintain high standards for service and follow-through.
Coordinate HVAC service appointments and other routine home maintenance.
Conduct outdoor property walkthroughs and oversee seasonal maintenance needs across the 10-acre property.
Support vehicle management, including weekly resets and coordinating mobile detailing services.
Assist with future property additions and maintenance needs, including the installation of a hot tub and a potential pool.
Manage groceries and household supply inventory.
Maintain organized grocery and household shopping lists.
Coordinate Instacart pickup and other shopping needs.
Run household errands as needed.
Proactively track and restock essential household items.
Assist with identifying and planning basic meals and sous vide recipes.
Maintain grocery lists and coordinate grocery pickup.
Understand and accommodate household food preferences and allergies, including no fish or seafood, no spicy foods, and an allergy to raw tomatoes.
Put away household laundry and linens with care and attention to detail.
Maintain organized clothing and linen storage systems.
Support detailed household resets, special projects, and deep-cleaning priorities as needs shift.
Maintain high standards for household organization and cleanliness while coordinating with professional cleaning support.
Support the daily care of four beloved cats, including feeding, cleaning food and water bowls, and maintaining litter boxes.
Administer ear medication to one cat as needed.
Schedule veterinary and grooming appointments.
Provide or coordinate cat sitting and additional pet care during family travel.
Understand and accommodate the needs of a cat with separation anxiety who cannot be left alone for extended periods.
Provide thoughtful administrative and personal assistant support as needs arise.
Provide secondary review and oversight of family travel plans to identify potential errors or overlooked details.
Help streamline and manage communications on behalf of the family.
Assist with social media and other technology-based administrative needs, laptop provided for work-related tasks.
Anticipate administrative priorities and help the family stay ahead of important details, deadlines, and follow-through.