House Manager

Charles MacPherson Associates • Haldimand, ON

4d • Hybrid

About The Position

Seeking a House Manager for a family based in Port Dover. The successful applicant will represent the family and provide operational support for their personal lives across a portfolio of properties and projects. This position works closely with the principals to manage daily schedules, correspondences, and special projects. This position is full time, Monday through Friday, and will be based out of the primary residence in Port Dover. For the right person, a hybrid position will be considered.

Requirements

• A valid driver’s license with reliable access to a reliable vehicle
• Minimum 5 years of experience working as a personal assistant, estate manager, or a house manager required
• Familiarity and comfort with digital management, tracking, modeling, and writing tools
• Ability to communicate effectively and professionally
• Able to travel to the U.S. without a visa if needed
• Must possess excellent time management skills, be punctual, courteous, possess keen attention to detail and follow through on all projects assigned
• Must maintain privacy and confidentiality at all times, exercise diplomacy, discretion and respect appropriate boundaries

Nice To Haves

• Post-secondary education or a university degree is preferred

Responsibilities

• Coordinate personal and professional appointments, travel itineraries, and family events.
• Arrange domestic and international travel, including flights, accommodations, ground transportation, and concierge services.
• Liaise with household staff, contractors, and service providers to ensure smooth operations for all household mechanical systems, HVAC, plumbing, equipment, and fixtures.
• Handle shopping, reservations, gifting, and other personal tasks as needed.
• Assist with administrative tasks related to family-owned businesses, including document preparation, meeting coordination, and communication.
• Organize and coordinate private and business events, including parties, dinners, meetings, and special occasions.
• Manage expense reports, reconcile receipts, and coordinate with accountants as required.
• Manage sensitive matters with a high level of confidentiality and discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level