Part-Time House Manager & Personal Assistant

Sage Haus•Aptos, CA

7d•Onsite

About The Position

This is a part-time role (8-12 hours per week) for a House Manager & Personal Assistant in Aptos, CA. The household consists of two friends who work remotely and share a home with a pet cat. They are looking for a calm, steady, and proactive individual to help build and maintain household organization systems, manage daily tasks like laundry and dishes, and perform light tidying. The role involves filling in the gaps between existing support services (weekly house cleaner, meal-prep chef) to ensure the home runs smoothly and allows the residents to focus on their well-being. The environment is quiet, peaceful, and intentional, valuing order, routine, and proactive task management.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable transportation required
Up-to-date on all major vaccinations, including current COVID-19 and flu boosters
Tech-savvy and comfortable using digital tools
Must be comfortable working with cats
Highly organized
Proactive
Self-directed
Takes pride in work
Grounded, calming presence
Thoughtful communication
Excellent judgment
Professionalism, warmth, and emotional intelligence

Nice To Haves

CPR and First Aid certification preferred

Responsibilities

Create and maintain household organization systems
Perform daily resets and light tidying, including dishes, surfaces, and vacuuming high-traffic areas
Prep the home before weekly cleaner visits
Manage seasonal swaps for clothing, décor, and bedding
Coordinate donation drop-offs
Assist with event, holiday, and guest prep
Support packing and unpacking for travel
Care for indoor plants
Handle routine maintenance tasks such as changing batteries and light bulbs
Wash, fold, and organize laundry on a regular basis
Handle ironing, steaming, and special garment care as needed
Rotate linens
Maintain a tidy, well-stocked laundry area
Reheat and plate meals provided by the household's meal-prep chef
Prep simple items such as washing produce and light snack preparation
Keep the kitchen organized and clean
Support grocery delivery coordination/shopping as needed
Restock pantry, fridge, and household supplies
Manage running supply lists and household subscriptions (Amazon, Costco, Target, etc.)
Handle mail and packages including sorting, organizing, and breaking down boxes
Run errands such as returns, dry cleaning pickup, and gift shopping
Assist with periodic deep cleans, including the fridge, oven, and baseboards
Clean and maintain humidifiers and air purifiers
Refresh the garage and entryway areas
Assist with an ongoing special project: sorting and organizing a loved one's belongings currently stored in a room in the home and a nearby storage unit, with occasional coordination for off-site units until they are relocated closer
Feed, brush, and play with the household cat
Schedule vet and grooming appointments
Maintain pet supplies
Schedule routine maintenance for the household vehicles
Assist with fueling, cleaning, and organizing the vehicles
Track registration and insurance renewals
Oversee and serve as the point of contact for cleaners, landscapers, and contractors
Research vendors, coordinate repairs, and manage quotes
Assist with seasonal property upkeep and outdoor spaces
Provide phone-based vendor coordination for a second property, liaising with the current PA and housekeeper as needed
Manage household calendars and scheduling
Assist with travel planning and hotel bookings
Coordinate appointments and events
Track receipts and assist with basic household budget tracking