House Manager & Family Assistant

Sage Haus•Gilbert, AZ

3d•Onsite

About The Position

The House Manager & Family Assistant takes ownership of the daily operations of a family household in Gilbert, Arizona. The role focuses on maintaining an organized, guest-ready home; developing and sustaining household systems; supporting meal preparation, laundry, errands, inventory, vendors, vehicles, and property upkeep; and gradually providing light childcare and family travel assistance as trust develops. The household includes two children, ages 3 and 6, and a friendly golden retriever. A weekly cleaner and trusted vendors already support the household, and the position fills the gaps between their services. The family seeks a seasoned, proactive, self-directed professional who anticipates needs, prioritizes competing tasks, communicates clearly, and contributes to a lasting relationship based on trust, honesty, and mutual respect. The role is full-time, 40 hours per week, Monday through Friday, 10:00 AM to 7:00 PM. Additional hours may be offered but are not guaranteed. Some flexibility is needed for evening support, family travel—including local and international travel—and overnights as trust is built and the role expands. Compensation is $45 per hour, commensurate with experience. A health stipend is offered after six months, with PTO and benefits available. The start date is ASAP.

Requirements

Seasoned house-management experience.
Experience working with dogs and young children, including children in the toddler and early elementary age range.
Comfortable supporting light childcare as trust builds over time.
Comfortable supporting local and international family travel over time and able to travel with a valid passport.
Comfortable around a large, friendly dog.
CPR and First Aid certified.
Reliable personal transportation and a valid driver's license; comfortable using the family vehicle for local errands.
Maintain a smoke-free environment.
Authorized to work in the United States.
Warm, resourceful, positive, independent, proactive, observant, and self-directed, with strong initiative and follow-through.
Excellent time-management, organizational, prioritization, and communication skills; able to anticipate needs and manage competing tasks independently.
High emotional intelligence and ability to engage meaningfully with young children, take cues from family routines, and protect family time.
Aligned with a lifestyle that values health, wellness, and active, intentional living.
Interested in a long-term professional relationship grounded in trust, honesty, and mutual respect, and comfortable with childcare and travel responsibilities expanding over time.
Able to accommodate the stated weekday schedule and occasional flexibility for evening support, travel, and overnights.
Submit a short introductory letter, updated resume, and three professional references with current contact information; the role requires a background check.

Nice To Haves

Comfort with an iPad-based calendar display.
Experience with meal preparation, dairy-sensitive cooking, household inventory and ordering, laundry and garment care, vendor coordination, vehicle upkeep, and household budgeting, as these duties are part of the role.

Responsibilities

Take ownership of daily household operations and maintain strong follow-through.
Create and maintain household organization systems, including a household manual.
Perform daily home resets and light tidying, including dishes, surfaces, and vacuuming high-traffic areas; prioritize evening resets after dinner and maintain entry spaces, living areas, and the kitchen.
Prepare the home before business meetings and guests arrive, and keep it guest-ready.
Coordinate donation drop-offs and hand-me-downs; manage seasonal clothing and décor changes and holiday décor setup and teardown.
Support packing and unpacking for family travel.
Replace batteries, light bulbs, and smoke detector batteries as needed; refresh and reset the garage, mudroom, and entryway.
Lead organizational projects in areas including the pantry, garage lockers, playroom, craft supplies, laundry room, outdoor kitchen, and outdoor refrigerators.
Restock pantry items, refrigerators, household supplies, outdoor refrigerators, and the outdoor kitchen; maintain supply lists and recurring orders through Amazon, Costco, and local grocery stores.
Handle returns, coordinate dry cleaning, shop for and wrap gifts, manage mail and packages, and break down boxes as needed.
Prepare daily grab-and-go breakfasts for the family; cook two to three simple, healthy family dinners per week, accommodating one child's dairy sensitivity; prepare simple, healthy lunches for two adults up to five days per week and school lunches for the youngest child; chop and prepare fruits and vegetables for snacks; and shop for groceries.
Keep the kitchen clean and organized.
Wash, fold, and organize laundry as needed; launder pool towels; handle ironing, steaming, special garment care, and dry-cleaning coordination; keep laundry areas tidy and stocked.
As trust develops, provide light supervision, Wednesday date-night support, and backup childcare; gradually support bedtime routines; prepare children's backpacks, snacks, water bottles, pajamas, and baths; and handle child-related errands such as school supplies, birthday gifts, teacher-appreciation items, and gift wrapping.
As the role expands, support occasional family travel, including road trips and longer trips, including international travel.
Thaw and prepare dog food a few times per week, occasionally feed the dog, maintain pet supplies and the dog food subscription, and schedule veterinary and grooming appointments.
Schedule and track family vehicle maintenance; fuel, clean, and organize vehicles; and track registration and insurance renewals.
Oversee vendors and manage payments as needed, including landscapers, contractors, and turf-cleaning services; research and coordinate repair quotes; and manage outdoor spaces and seasonal outdoor property maintenance.
Coordinate summer travel logistics, including preparing, stocking, and organizing the family's Flagstaff Airbnb before arrival.
Manage the household calendar and scheduling; track receipts and household budget items; and coordinate events and appointments.