Full-time House Manager & Family Assistant | Austin, TX

Sage Haus•Austin, TX

62d•Onsite

About The Position

We're a busy, warm, and down-to-earth household based in Austin. Our family is growing: we currently have two little ones under two and a third on the way. We also have a beloved ten-year-old dog who may bark a bit, but spends most of the day “at work” with dad in the detached backyard office. With one parent navigating a professional transition, one home full-time with soon to be three kids under three, and a recent move into our new home, we are at a stage in life where we are constantly trying to catch up and also plan ahead. It’s a lot to juggle, and we are excited to find meaningful support. We love our new home, but are still in the process of building out thoughtful organizational systems throughout the house. Our goal is to create a space that feels calm, functional, and easy to maintain in the middle of the beautiful chaos that comes with young kids. We have nanny support in the home and are building a strong team around our family. We also have nearby family who loves to help. We care deeply about the people who work with us, getting to know them, and creating a respectful, professional, and warm working environment. Ultimately, our goal is to be truly intentional with our time and space so we can be fully present with our children. Our household already has several moving parts (childcare coverage across the day, vendor relationships, meal services, and more), and we’re looking for a steady, proactive partner who can help quarterback the home-support side of things so both parents and the childcare team can stay focused on the kids.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable personal transportation and valid driver's license with a clean driving record and experience driving children
Ability to lift up to 40 lbs. and navigate multiple flights of stairs throughout the day
CPR and First Aid certified, or willing to obtain prior to start
Comfortable around water and pool environments
Comfortable signing and maintaining a confidentiality and nondisclosure agreement
Able to work in a home with a medium-size dog
You are the kind of person who walks into a room and immediately sees what needs to be done and does it. You don't wait to be told.
You treat this work as a career, not just a job, and it shows in how you carry yourself, how you approach each day, and the genuine pride you take in this work.
You are deeply organized.
You also have a genuine eye for design and function that allows you to build systems that look great and truly work.
You can make the garage make sense. You can transform the laundry room from chaos into calm.
You are efficient, never idle, and are always thinking ten steps ahead.
You work beautifully alongside others (nannies, a parent at home, a dad popping in between calls, and a helpful grandparent) and love babies and kids.
You understand that this isn’t a childcare-focused role, but are intuitive and always ready to step in to hold a baby or entertain a toddler when you notice the need.
You know that asking for help can be difficult, and you are confident enough to take initiative with tasks that make life easier for a family.
You are also flexible. Life with multiple young children is joyfully unpredictable, and you take that in stride while still holding the structure that makes the household run.

Nice To Haves

Candidates with flexibility for an earlier start (7:00 AM) or shifting to occasional evening hours (with advance notice) preferred.

Responsibilities

Create and maintain organizational systems throughout the home (kitchen, laundry room, closets, garage, and common areas) with an eye for logic, aesthetics, and ease of use
Execute daily household resets: wipe surfaces, load and unload dishwasher, take out trash, clean bottles and other feeding supplies, vacuum in high-traffic areas, put toys and other clutter away, etc.
Handle home projects as they come up, with a focus on building proactive and practical solutions (playroom setup, outdoor toy storage, items to hang, etc.), either completing yourself or hiring out as needed
Manage children's clothing: seasonal transitions, sizing changes, storage, and donations, coordinating with parents before anything leaves the home
Proactively build and maintain a system for managing smoke detectors, changing batteries, and replacing light bulbs
Clean humidifiers and air purifiers throughout the home regularly
Support event preparation and manage hosting logistics (birthday parties, etc.) as requested
Pack and unpack for work travel and family vacations
Assist with the family dog as needed (feeding, walking, general pet care), particularly when parents are traveling
Care for indoor plants
Serve as the administrator for childcare coverage between 7:00 AM and 7:00 PM, coordinating across the lead nanny, family members, and backup sitters
Facilitate monthly scheduling sessions to map out upcoming coverage needs proactively
Handle school drop-offs and pickups for the older child on nanny share days (approximately twice per week)
Provide backup and supplemental childcare as needed throughout the day when nanny coverage has gaps or when an extra set of hands is needed
Prep backpacks, clothing, snacks, packed lunches, and diaper bag daily, keeping diaper bag consistently stocked and organized
Handle all household laundry for the full family: sort carefully, follow care instructions for all garments, fold and put away properly
Special care for garments as needed: hanging dry, ironing, steaming, stain treatment, etc.
Rotate linens and towels; keep linen storage tidy and well-stocked
Create and maintain a well-organized and well-stocked laundry area
Manage both ongoing meal prep services: coordinate deliveries, adjust orders around the family's travel schedule, heat and plate food for the family
Serve as backup or gap-filler for meal prep services as needed (simple lunch and dinner support)
Keep the refrigerator stocked with children's daily staples: fresh fruit, yogurt, and other essentials, keeping a close eye on changing preferences and adjusting as needed
Pack daily lunches for the older child on nanny share days and prepare other food for children as requested
Batch prep healthy snacks for the children (e.g. muffins) to have on hand throughout the week
Prepare simple breakfasts for parents as needed, either ad-hoc or made ahead
Keep the kitchen clean and maintained
Manage all grocery and household shopping for the family
Maintain running supply list and proactively monitor/restock when essential items are running low
Explore and manage subscription services (e.g. Thrive Market) for pantry and household needs
Manage mail, open and sort packages, break down and recycle boxes, and put items away
Handle miscellaneous errands throughout the week: returns, dry cleaning, gift shopping, etc.
Manage all existing and new vendor relationships and schedules: deep cleaning crew, landscapers, pool service, pest control, and others
Manage the household maintenance calendar provided by the builder, tracking daily and quarterly upkeep tasks
Source, vet, and coordinate new vendors as needed; present solution-based quotes with recommendations
Keep pool area tidy, organized, and safe (pool maintenance handled by outside service); proactively identify and implement storage solutions for pool-area toys and gear and keep glass pool fence clean
Serve as primary point of contact for renters at the family's rental property; coordinate and schedule any maintenance or contractor needs as they arise
Oversee childcare search: source candidates, lead screening interviews, check references, etc.
Manage the family calendar, planning proactively and comprehensively for childcare coverage and and other family needs
Coordinate events and book appointments for the family as needed
Proactively plan support for the family based on work travel, etc.
Help with family travel logistics: research family- and baby-friendly accommodations, coordinate rental gear, make bookings, etc.
Own ongoing garage organization including stroller storage, children's gear, gym area, etc.
Keep garage gym area clean and sanitized
Handle select hands-on cleaning tasks directly (e.g., fridge deep cleans) and delegate others as needed
Lead large organizational projects throughout the home (toy rotation, playroom setup, etc.)
Manage holiday decor rotation and storage
Schedule, track, and manage routine maintenance for family vehicles
Keep family vehicles organized and free of clutter/mess
Coordinate regular vehicle cleans for family vehicles with preferred vendor
Manage vehicle-related paperwork including registration and insurance tracking