Part-Time House Manager & Family Assistant

Sage Haus•Los Altos, CA

7d•Hybrid

About The Position

We're a fun-loving, creative family based in the heart of Los Altos. Our household runs with a lot of heart and a healthy dose of organized chaos. We have two energetic boys (ages: 5 & 8) who are full of personality. We also have a cherished senior standard poodle who is wonderful with people and is a beloved part of our family. We believe in letting kids be kids: active, curious, independent, and a little wild in the best possible way. We embrace a 'figure it out' approach to raising our boys, and we love people who can roll with that energy while still being the grounding, trustworthy adult in the room. One parent is home managing the household day-to-day, including meals, school commutes, and general family logistics. The other teaches art several times a week through a local school program. We’re looking for a capable, proactive partner who can help us build better systems, manage multiple properties, support childcare, and generally make the home run more smoothly. We love to travel as a family and do so frequently throughout the summer and during school breaks. We travel both domestically and internationally, and we're looking for someone who is flexible and, ideally, open to joining us on the road.

Requirements

Maintain a smoke-free environment
Reliable transportation, including the ability to travel to the Pacific Grove area as needed
Comfortable working with dogs
CPR and First Aid certified, or willing to obtain certification prior to start
You are someone that prioritizes building and nurturing trusted relationships.
Steady, thoughtful and capable of stepping into a busy household with maturity and confidence.
A natural self-starter, you’re deeply organized and genuinely enjoy creating systems that actually work.
Tech-savvy, comfortable with spreadsheets, and know how to research and compare options efficiently.
Enthusiasm and grounded energy with kids.
Experienced enough to know how to be the fun, trusted adult without losing your footing when two lively boys push limits.
Great sense of humor, genuine warmth, and a natural ability to connect with kids while keeping things on track.
Equally comfortable managing a to-do list as you are coordinating vendors, tackling an organizational overhaul, or handling a property check-in 90 minutes away.
Can be trusted to hold the details, communicate clearly and follow through without needing constant oversight.

Nice To Haves

Experience managing multiple properties or working in a high-functioning private household is a strong plus.
Ideally, open to joining the family on the road during travel.

Responsibilities

Create and maintain organizational systems throughout the home
Daily resets and preparing the home ahead of cleaner visits
Light tidying including dishes, surfaces, and sweeping/vacuuming high-traffic areas
Research and source storage solutions, organizational products, and household systems
Prepare and coordinate donation drop-offs
Provide backup childcare for date nights and occasional overnights
School pickups as needed
Connect with the kids on their level: active, playful, and able to gamify tasks while maintaining clear expectations
Manage and coordinate across multiple properties: main home in Los Altos, vacation home in Pacific Grove, rental property in Menlo Park, and a family member's home in Mountain View
Conduct regular check-ins at the Pacific Grove vacation home, assisting with significant organizational and deep cleaning
Possible overnight stays at the Pacific Grove property during vendor coordination or cleaning projects
Coordinate donation project for the Pacific Grove property (large volume of items)
Oversee cleaners, contractors, and landscapers across properties
Research, coordinate, and gather quotes for repair and maintenance projects (exterior painting, outdoor maintenance, etc.)
Manage outdoor spaces at the primary home (tidying, toy pickup, general readiness)
Occasional deep cleans of the home (fridge, oven, baseboards, etc)
Regular refreshes of high-traffic spaces (garage, mudroom, entryway)
Organizational overhaul projects for toys, gear, closets, and storage areas
Schedule maintenance and track registration and insurance for family vehicles (5 total)
Fueling, cleaning, and organizing family vehicles as needed
Wash, fold, and organize laundry
Maintain tidy and well-stocked laundry areas
Ironing, steaming, and special garment care as needed
Returns, dry cleaning, and gift shopping as needed
Prepare healthy snacks or meals for the children when providing childcare
Kitchen clean-up and light maintenance
Dog walking for the family's standard poodle as needed
Dog sitting and house sitting while the family travels
Calendar management and building a more organized household scheduling system
Event and appointment coordination, including support for larger home gatherings
Travel planning and logistics support; openness to joining the family on domestic and international trips as childcare as needed