House Manager / Family Assistant

Sage Haus•Seattle, WA

3d•Onsite

About The Position

We're a busy, warm, and organized family of four living in Seattle. Our household runs on intention, not chaos, and we've put a lot of thought into how things work. One parent keeps a steady office schedule while the other is in a flexible season, and together we're managing two young kids, camps, activities, weekly logistics, and everything that comes with a full household. The mornings belong to us. The afternoons are where we need a partner. From about 1:30 PM onward, the house becomes a moving target: pickups, dinner, kids' routines, laundry, grocery gaps, and the mental load of thinking three steps ahead. We have support in place (a long-term housekeeper and a bi-weekly chef), but what we're missing is a consistent, proactive presence who makes the whole machine run smoothly without being asked. We love our kids deeply and want them to have a warm, steady presence in the home. We're a household that genuinely welcomes diversity and values people who bring their whole selves to their work. Occasionally, extended family may be in residence for longer visits and would be treated with the same respect as the parents of the household. We are naturally private and value professionalism, discretion, healthy boundaries, and clear communication. The ideal candidate genuinely enjoys bringing order to complexity, collaborating with the parent to create efficient systems, and ensuring everything behind the scenes runs smoothly. Ultimately, we hope to find a long-term partner who provides peace of mind by managing the many moving parts of our home with care, consistency, and professionalism—allowing our family to focus on work, travel, and time together, knowing everything is thoughtfully handled.

Requirements

Reliable personal vehicle and valid driver's license required
Must be authorized to work in the United States
Up to date on general vaccinations
Maintain a smoke-free and fragrance free environment
Reliable transportation
Highly organized and naturally proactive, you create order, structure, and efficiency behind the scenes.
You anticipate needs, identify solutions, and take thoughtful action without requiring constant direction.
You understand when to take initiative, when to collaborate, and how to augment the family's efforts by bringing organization, follow-through, and thoughtful execution to the day-to-day management of the household.
You bring a calm, professional presence and understand how to work respectfully within a private household.
Discretion, sound judgment, and clear communication are second nature to you.
You maintain healthy boundaries, keep the family appropriately informed, and confidently manage responsibilities with a high degree of independence and accountability.
You understand professional expectations.
You communicate clearly and respectfully, and you have the emotional intelligence to read the room and recognize when the family is focused on work, personal commitments, or simply needs space.
You exercise good judgment, know when to take initiative, and approach situations with a solutions-oriented mindset.
Your professionalism, discretion, and service-oriented nature allow you to support the family seamlessly while helping life run more smoothly behind the scenes.
You have a natural warmth with kids.
You're the kind of person kids gravitate toward because you're steady and genuine, not because you're putting on a show.
You're kind but firm when you need to be, patient always, and you don't bring loud energy into a home that runs better calm.
You approach situations with a solutions-oriented mindset, bringing thoughtful recommendations rather than simply identifying problems.
Service is at the core of how you operate, and it shows in your professionalism, discretion, and commitment to making life easier for the family.
Highly self-motivated with a strong sense of ownership and accountability
Exceptional organizational skills and attention to detail
Warm and engaging with children while remaining firm, consistent, and confident in setting boundaries
Proactive and resourceful; anticipates needs and solves problems independently
Excellent communicator who is professional, direct, and responsive
Open to feedback and collaboration
Exceptional follow-through and commitment to execution
Calm, steady
Values professionalism, healthy boundaries, and supporting a private family with integrity

Nice To Haves

CPR and First Aid certification preferred
Bilingual candidates strongly preferred

Responsibilities

Pick-ups 3-5 times per week
Light supervision / back-up childcare / date night
Prep backpacks/clothing/snacks for the summer camps and snacks during the school year
Kid-related errands
Create and/or Maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep and be present for the family events
Packing/unpacking for travel
Indoor plant care
Building the list for deep cleans for the house cleaner (fridge, oven, baseboards) - and doing the walkthrough to ensure completion
Refresh garage/mudroom/entry - (sweep out the leaves)
Clean humidifiers/air purifiers
Organizational projects (toys, gear)
Restock pantry/fridge/household supplies
Manage running household supply lists
Manage household orders and subscriptions (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes
Prep healthy meals/snacks (daily salad, pasta, or fruit bowl)
Prep school lunches for summer camps
Grocery shopping
Follow healthy preferences - healthy food
Kitchen clean-up and maintenance
Wash/fold/organize laundry
Ironing/steaming and special garment care
Linen rotation
Keep laundry areas tidy and well-stocked with supplies
Cleaning/organizing vehicles - vacuuming the car once per week
Oversee cleaners/contractors/landscapers
Research/coordinate repairs and quotes
Seasonal property maintenance
Manage outdoor spaces - toy clean up
Calendar management (including household schedules)