Full-time House Manager & Family Assistant | Austin, TX

Sage Haus•Austin, TX

62d•$85,000 - $95,000•Onsite

About The Position

We are a busy, warm, and down-to-earth household in Austin with two little ones under two and a third on the way. With one parent navigating a professional transition, one parent at home with young children, and a recent move into a new home, we are seeking a proactive and organized House Manager & Family Assistant to help quarterback the home-support side of things. This role is crucial for creating a calm, functional, and easy-to-maintain space amidst the beautiful chaos of young children. You will work alongside a nanny and the parents to ensure the household runs smoothly, allowing everyone to be fully present with the children. We value our team and aim to create a respectful, professional, and warm working environment.

Requirements

Maintain a smoke-free environment
Must be authorized to work in the United States
Reliable personal transportation and valid driver's license with a clean driving record and experience driving children
Ability to lift up to 40 lbs. and navigate multiple flights of stairs throughout the day
CPR and First Aid certified, or willing to obtain prior to start
Comfortable around water and pool environments
Comfortable signing and maintaining a confidentiality and nondisclosure agreement
Able to work in a home with a medium-size dog

Nice To Haves

Flexibility for an earlier start (7:00 AM) or shifting to occasional evening hours (with advance notice) preferred.

Responsibilities

Create and maintain organizational systems throughout the home (kitchen, laundry room, closets, garage, common areas) with an eye for logic, aesthetics, and ease of use.
Execute daily household resets: wipe surfaces, load/unload dishwasher, take out trash, clean bottles, vacuum high-traffic areas, put away clutter.
Handle home projects, focusing on proactive and practical solutions (playroom setup, outdoor toy storage, items to hang), completing yourself or hiring out as needed.
Manage children's clothing: seasonal transitions, sizing changes, storage, and donations.
Proactively build and maintain a system for managing smoke detectors, changing batteries, and replacing light bulbs.
Clean humidifiers and air purifiers throughout the home regularly.
Support event preparation and manage hosting logistics (birthday parties, etc.) as requested.
Pack and unpack for work travel and family vacations.
Assist with the family dog as needed (feeding, walking, general pet care), particularly when parents are traveling.
Care for indoor plants.
Serve as the administrator for childcare coverage between 7:00 AM and 7:00 PM, coordinating across the lead nanny, family members, and backup sitters.
Facilitate monthly scheduling sessions to map out upcoming coverage needs proactively.
Handle school drop-offs and pickups for the older child on nanny share days (approximately twice per week).
Provide backup and supplemental childcare as needed throughout the day when nanny coverage has gaps or when an extra set of hands is needed.
Prep backpacks, clothing, snacks, packed lunches, and diaper bag daily, keeping diaper bag consistently stocked and organized.
Handle all household laundry for the full family: sort carefully, follow care instructions, fold and put away properly.
Special care for garments as needed: hanging dry, ironing, steaming, stain treatment, etc.
Rotate linens and towels; keep linen storage tidy and well-stocked.
Create and maintain a well-organized and well-stocked laundry area.
Manage both ongoing meal prep services: coordinate deliveries, adjust orders, heat and plate food for the family.
Serve as backup or gap-filler for meal prep services as needed (simple lunch and dinner support).
Keep the refrigerator stocked with children's daily staples, monitoring preferences and adjusting as needed.
Pack daily lunches for the older child on nanny share days and prepare other food for children as requested.
Batch prep healthy snacks for the children (e.g., muffins) to have on hand throughout the week.
Prepare simple breakfasts for parents as needed, either ad-hoc or made ahead.
Keep the kitchen clean and maintained.
Manage all grocery and household shopping for the family.
Maintain running supply list and proactively monitor/restock when essential items are running low.
Explore and manage subscription services (e.g., Thrive Market) for pantry and household needs.
Manage mail, open and sort packages, break down and recycle boxes, and put items away.
Handle miscellaneous errands throughout the week: returns, dry cleaning, gift shopping, etc.
Manage all existing and new vendor relationships and schedules: deep cleaning crew, landscapers, pool service, pest control, and others.
Manage the household maintenance calendar provided by the builder, tracking daily and quarterly upkeep tasks.
Source, vet, and coordinate new vendors as needed; present solution-based quotes with recommendations.
Keep pool area tidy, organized, and safe (pool maintenance handled by outside service); proactively identify and implement storage solutions for pool-area toys and gear and keep glass pool fence clean.
Serve as primary point of contact for renters at the family's rental property; coordinate and schedule any maintenance or contractor needs as they arise.
Oversee childcare search: source candidates, lead screening interviews, check references, etc.
Manage the family calendar, planning proactively and comprehensively for childcare coverage and other family needs.
Coordinate events and book appointments for the family as needed.
Proactively plan support for the family based on work travel, etc.
Help with family travel logistics: research family- and baby-friendly accommodations, coordinate rental gear, make bookings, etc.
Own ongoing garage organization including stroller storage, children's gear, gym area, etc.
Keep garage gym area clean and sanitized.
Handle select hands-on cleaning tasks directly (e.g., fridge deep cleans) and delegate others as needed.
Lead large organizational projects throughout the home (toy rotation, playroom setup, etc.).
Manage holiday decor rotation and storage.
Schedule, track, and manage routine maintenance for family vehicles.
Keep family vehicles organized and free of clutter/mess.
Coordinate regular vehicle cleans for family vehicles with preferred vendor.
Manage vehicle-related paperwork including registration and insurance tracking.