Part-Time House Manager / Family Assistant

Sage Haus•Portland, OR

3d•Onsite

About The Position

We are a busy, warm, and welcoming household of four navigating the beautiful chaos of raising two active school-age boys, alongside a large and lovable Labrador and a multigenerational home that includes an elderly family member. Our home is full of energy, activity, and connection — the boys are deeply involved in soccer with multiple practices each week, playing piano, and are at an age where they are becoming increasingly independent. We are looking for someone who can support that growth by encouraging responsibility, confidence, and good habits while being a positive, steady presence in their lives. One parent works in a demanding medical specialty with long consecutive shifts, and the other maintains a full-time professional schedule with limited flexibility at home. When one parent is in a work block, the household needs to continue running smoothly with minimal disruption. We are looking for someone who can step into the rhythm of our home, anticipate what needs to be done, and provide thoughtful support with warmth and initiative. Until recently, an extended family member lived with us and played a major role in supporting the daily flow of our household — from cooking and laundry to tidying and keeping things organized. Her departure has left a meaningful gap, and we are looking for someone who can step into that support role with confidence, kindness, and a genuine desire to become part of our family’s routine. We love good food, a calm and organized home, and the simple moments of family life — especially sitting down together for dinner whenever schedules allow. We value patience, respect, and kindness, and we hope to welcome someone into our home who appreciates different perspectives and lifestyles and helps create an environment where everyone feels comfortable, supported, and included.

Requirements

Reliable personal transportation and a clean driving record
Maintain a smoke-free environment.
Must be authorized to work in the United States.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including COVID-19, influenza, and Tdap), subject to applicable legal accommodations.
Calm, flexible, and not easily rattled when schedules shift
Highly organized with strong executive functioning skills
Proactive, self-directed, and comfortable managing the moving pieces of a home through calendars, systems, and thoughtful planning.
Enjoys being part of the rhythm of family life.
Brings positive energy to the home and genuinely enjoys engaging with children, especially active, curious boys who are continuing to grow in independence and confidence.
Strong role model who helps them build responsibility, learn practical life skills, and feel supported as they navigate new challenges.
Adaptable and able to pivot when plans change, approaching unexpected moments with patience, humor, and good judgment.
Communicates clearly, follows through on commitments, and is someone the family can trust.
Comfortable in a multigenerational household and brings kindness, respect, and an open-minded perspective to the different personalities, experiences, and lifestyles that make up the home.
Genuinely enjoys cooking and takes pride in preparing thoughtful, nutritious meals
Appreciates a well-run home and finds satisfaction in creating systems that make everyday life easier.
Willing to roll up your sleeves and help with practical projects, whether that means assembling furniture, troubleshooting household needs, or jumping into hands-on tasks when they arise.
Dependable, honest, warm, and capable

Nice To Haves

CPR and First Aid certification preferred

Responsibilities

Prepare approximately 3 family dinners per week, with leftovers
Batch prep easy grab-and-go breakfasts for early mornings
Wash, cut, and prep produce so it is ready to use
Prepare healthy, packable school lunches and snack components
Vegan meal preparation for an elderly household member, or coordination of an appropriate meal service
Grocery shopping with attention to freshness, quality, and expiration dates; also handle grocery pickup as needed
Kitchen cleanup and reset after meal prep
Teach the kids foundational cooking skills, including knife safety and safe food handling; engage them in picking and preparing meals
Afternoon pickups and drop-offs for after-school activities, including soccer practices and piano lessons; occasional carpooling
Light supervision and adult presence for school-age children
Encourage kids to build independence and follow household responsibilities (laundry, dog care, keeping shared spaces tidy)
Coordinate transportation for an elderly household member to medical appointments and lab draws as needed
Create and/or Maintain household organization systems
Daily resets and prep home for cleaners
Light tidying (dishes, surfaces, vacuum high-traffic areas)
Seasonal swaps (clothing, décor, bedding)
Prepare and coordinate donation drop-offs
Event/holiday/guest prep
Packing/unpacking for travel
Indoor plant care
Change batteries, light bulbs, smoke detectors, etc as needed
Monthly air filter and HVAC filter changes
Restock pantry/fridge/household supplies
Manage running household supply lists
Manage household orders and subscriptions as needed (Amazon/Costco/Target)
Returns, dry cleaning, gift shopping
Mail and package handling
Breakdown boxes
Wash, fold, and organize family laundry
Make beds; support kids in learning to make their own
Help teach children to do their own laundry independently
Maintain a tidy, well-stocked laundry area
Feed and walk the family dog daily
Maintain the dog's medication supply (including flea/tick prevention) and flag when refills are needed
Schedule veterinary and grooming appointments as needed
Occasional deep cleans of the refrigerator, freezer, and oven (not covered by current cleaners)
Refresh and organize high-traffic zones: garage, living/dining room, entryway
Seasonal gear rotation and organizational projects
Support conversion of a newly available room into a functional study and guest space
Assist with practical household projects as they arise (e.g., home irrigation setup, furniture assembly)
Research and coordinate home repair quotes and service vendors
Track and schedule annual maintenance items (chimney, gutters, HVAC service, water heater)
Coordinate seasonal property upkeep with vendors on occasion
Travel planning and logistics
Calendar management (including household schedules)