House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Chesapeake, VA

2d•$25 - $30

About The Position

We are a vibrant, fun-loving family of six (ages, 6, 3, 2, and 7 weeks) based in Chesapeake, VA, who place a strong emphasis on quality time, kindness, and creating a warm, nurturing environment. Both parents have fulfilling, yet demanding full-time careers and are also owners of a local business just a short distance from home. With a busy schedule that includes managing our careers and business, along with caring for our young children, we are constantly juggling multiple responsibilities. Despite the hectic pace, we firmly believe in prioritizing meaningful time together, whether it's enjoying meals as a family, engaging in playtime, or simply unwinding after a long day. We cherish the moments we share and want to make sure that our home remains a place where everyone feels comfortable and cared for. That’s where our need for a reliable, compassionate House Manager & Family Assistant comes in. We are looking for someone who can help streamline our day-to-day life, bringing both structure and flexibility to our routines. Your support will be invaluable in keeping our home organized, managing meal planning, assisting with our children’s routines, and handling daily logistics. We want someone who is not only efficient but also genuinely enjoys contributing to a family environment that values kindness, respect, and a sense of joy. By helping us stay organized and on top of our busy lives, you’ll make it easier for us to focus on what truly matters—spending time together as a family.

Requirements

Can maintain a smoke-free environment
Must have reliable transportation (mileage reimbursement provided for errands completing during work hours)
Comfortable working with young children (ages 6, 3, 2, and 7 weeks) and dogs (2 cockapoos)
Organized, detail-oriented, and has the ability to stay on track and on task in a busy household.
Patient, with the ability to foresee needs before they arise, and will thrive in an environment where attention to detail is key.
Enjoys smiling and can bring a friendly, positive energy into our home while remaining professional.
Experience with young children (ages 6 and under) and will be able to engage with kids in a bubbly and energetic way, matching their enthusiasm, but with the patience to support their needs and routines.
Enjoys helping others and is proactive in anticipating the needs of both the children and the household, without needing constant direction.

Responsibilities

Household Management & Organization
Maintain household organization systems (closets, storage, pantry, toys).
Reset and tidy rooms daily; maintain neatness and prep home for cleaning services.
Oversee household schedules and calendars (tech-savvy, Skylight user): Manage dinner, appointments, and children’s schedules.
Conduct seasonal swaps (clothing, decor, bedding, etc.).
Prepare for family events, holidays, and guest stays.
Coordinate donation drop-offs/pick-ups, including consignment.
Supervise or coordinate service providers/vendors (e.g., handymen, cleaners, landscapers).
Load/unload dishwasher, wipe surfaces, and vacuum high-traffic areas.
Maintain indoor plants, outdoor watering of seasonal garden, and flowers
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies.
Create and manage running household supply lists.
Coordinate and manage household orders (Amazon, Costco, Target, etc.).
Run errands: grocery shopping, returns (as needed), dry cleaning, gift shopping.
Meal Planning & Preparation
Plan and prep healthy meals/snacks for adults and kids (3-4x per week).
Pack school lunches or batch-cook weekly meals based on dietary needs and restrictions.
Shop for groceries and meal-related items.
Follow dietary needs and family preferences (e.g., gluten-free, protein-focused, simple, healthy meals).
Clean kitchen post-prep and maintain kitchen tidiness.
Laundry & Linen Care
Organize family laundry (clothing, bedding, towels) — laundry is outsourced, helping with the put away, prepping for laundry pick-up.
Iron, steam, and prepare outfits as needed.
Manage linens: rotate bedding, refresh towels, restock essentials.
Keep laundry areas tidy and well-stocked with supplies.
Handle special care for delicates or uniforms.
Pet Care
Feed dogs, engage in backyard play (e.g., toss a ball), and manage care for other pets.
Schedule and coordinate grooming or daycare appointments — drop-off & pick-up every other month.
Keep pet supplies stocked and organized.
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers).
Oversee outdoor spaces and seasonal maintenance needs.
Serve as primary contact for vendors or guests.
Family Support & Child Assistance
Assist with school/activity pick-ups or drop-offs and homework.
Prep backpacks, clothing, or snacks for school.
Help with child-related laundry or errands.
Deep Cleaning & Special Projects
Tackle occasional deep cleans (fridge, oven, baseboards, etc.).
Maintain and refresh specific zones (entryways, garage, mudroom).
Pantry organization and upkeep — maintain the system to ensure everything has a home.
Maintain cleanliness in bedrooms and high-traffic areas.
Administrative & Personal Assistant Support
Manage daily/weekly family calendars and reminders.