House Manager and Family Assistant with Meal Prep Support

Sage Haus•Astoria, OR

9d•$26 - $32

About The Position

We’re a busy, hardworking family moving through a full season of life, with careers we care deeply about, two energetic young daughters, and a household with a lot of daily activity. Both parents hold high-responsibility jobs. Dad works early mornings, and Mom is a high-producing entrepreneur whose schedule can expand significantly during peak seasons. We love our work, and we love our kids, and right now the balance between the two feels stretched thin. Our daughters, ages 5 and 8, are bright, curious, and active. They are ready for more connection, more activities, and more time with us that isn’t rushed or squeezed between chores. We live in a rural area near Astoria and share our home with two playful, rambunctious kittens who add plenty of personality to the mix. We are also entering a new chapter as grandparents move onto the property, a meaningful transition that brings both connection and added complexity as family needs evolve over time. At our core, we are thoughtful, down-to-earth people who value ease, humor, and getting things done. We care about creating a home that feels supportive and functional, a place where life runs more smoothly and there is room to truly enjoy one another, not just manage the day-to-day. You’re a confident, capable self-starter who brings order, ease, and steady forward movement to a busy home. You notice what needs doing, take initiative, and follow through without needing constant direction. You enjoy collaborating and helping build systems that actually work, and you’re comfortable assessing how a household runs, working from a list, and shifting gears quickly when priorities change or last-minute needs come up. You’re decisive and action-oriented, understanding that progress matters more than perfection. You manage yourself well, communicate professionally, and use technology with ease to stay organized and efficient. Just as important, you’re kind, inclusive, and easy to be around. You bring a sense of humor, emotional intelligence, and a positive presence into the home, knowing that how the work gets done matters just as much as what gets done.

Requirements

Able to maintain a smoke-free environment
Reliable transportation (mileage reimbursement provided)

Responsibilities

Household Management & Organization
Build and maintain household organization systems (closets, storage, pantry, toys)
Reset and tidy rooms daily; maintain overall neatness and ensure the home is prepped for cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop-offs and pick-ups
Support packing and unpacking for travel or seasonal transitions
Supervise or coordinate with service providers and vendors (handymen, cleaners, landscapers)
Load and unload dishwasher, wipe surfaces, and vacuum high-traffic areas
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands including grocery shopping, returns, dry cleaning, and gift shopping
Handle package pickup, mail sorting, and deliveries
Assist with occasional business-related needs such as taking property photos or managing lockboxes
Meal Planning & Preparation
Plan and prep healthy meals and snacks for adults and/or kids (approximately three times per week)
Pack school lunches and batch-cook occasional lunches or snacks
Shop for groceries and meal-related items
Clean the kitchen post-prep and maintain overall kitchen tidiness
Laundry & Linen Care
Wash, dry, fold, and organize family laundry including clothing, bedding, and towels
Manage linens by rotating bedding, refreshing towels, and restocking essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for delicates or uniforms
Pet Care
Schedule and coordinate vet, grooming, or daycare appointments
Keep pet supplies stocked and organized
Vehicle Management
Schedule and oversee vehicle maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Vendor & Property Oversight
Schedule and supervise service providers including cleaners, contractors, and landscapers
Research and coordinate repairs, maintenance, and quotes
Manage routine upkeep across the property
Oversee outdoor spaces and seasonal maintenance needs
Serve as a primary contact for vendors or guests
Family Support & Child Assistance
Provide back-up support for school or activity pick-ups and drop-offs
Prepare backpacks, clothing, or snacks for school
Assist with child-related laundry or errands
Rotate toys, books, and children’s artwork
Deep Cleaning & Special Projects
Tackle occasional deep cleaning projects (refrigerator, oven, baseboards, etc.)
Maintain and refresh specific zones such as entryways, garage, or mudroom
Clean humidifiers, washing machines, and air purifiers on a monthly basis
Organize special projects including toy storage, seasonal décor, and gear rotation
Administrative & Personal Assistant Support
Assist with travel planning, scheduling, and logistics
Manage family calendars and reminders
Handle basic budgeting support or receipt tracking
Assist with coordination of events, appointments, and guest preparation
Provide occasional assistance with professional errands