House Manager & Family Assistant (with Meal Prep–Focus)

Sage Haus•Cos Cob, CT

10d•$35 - $40•Onsite

About The Position

We’re a warm and lively family of four, with two young children (ages 2 and 3.5 months) and two working parents who are balancing demanding professional schedules. One parent works remotely with occasional travel, while the other splits time between the office and home. We’re looking for someone to help us manage the day-to-day and provide support when needed, especially during travel or busy work periods. Our home runs on teamwork and communication. At the same time, we are looking to implement systems that help keep daily life flowing smoothly. With both children in full-day care and limited nearby family support, we’re looking to thoughtfully build a support structure that brings calm, order, and breathing room to our days. We value a relaxed, respectful environment and want someone who feels comfortable in our home and works alongside us as a trusted partner. We’re seeking help with the operational pieces of family life that pile up quickly—especially meals, organization, and household logistics—so that evenings can feel more grounded and connected. We’re not just looking for someone to check off tasks, though—we’re looking for a long-term partner who will fit into our family rhythm, helping us maintain balance and stay organized. We hope to find someone who will become family and grow with us over time, stepping into a role where they feel truly integrated and valued within our home. You are highly organized, proactive, and reliable, with a natural ability to see what needs to be done and take initiative. You enjoy creating systems, closing loops, and bringing order to busy households. You are communicative, detail-oriented, and comfortable asking questions while also working independently. You bring a calm, capable presence, enjoy being around children, and are happy stepping into occasional childcare support when needed. You’re not looking for a short-term role—you’re excited by the idea of growing with a family over time and becoming a steady, trusted extension of the household. Prior formal nanny or house manager experience is helpful but not required; aptitude, follow-through, and fit matter most. This role requires a background check.

Requirements

Maintain a smoke-free environment.
Reliable transportation.
Comfortable running errands independently.
Authorized to work in the U.S.

Nice To Haves

Up-to-date routine vaccinations, including flu (preferred).
Prior formal nanny or house manager experience is helpful but not required; aptitude, follow-through, and fit matter most.

Responsibilities

Household Management & Organization
Create and maintain household organization systems (closets, storage, pantry, playroom, toys, children’s clothing)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for weekly cleaning services
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare for family events, holidays, and guest stays
Prepare and coordinate donation drop offs and pick ups
Support packing/unpacking for travel (kids) or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, take out trash/recycling
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, household supplies, and diapers
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries, breaking down boxes, etc.
Meal Planning & Preparation
Plan and prep healthy meals/snacks for adults and kids
Prepare ~4 weeknight dinners with enough for leftovers
Pack school lunches throughout the week
Batch-cook weekly meals or meal components (e.g., grab and go breakfasts, meals that will help with lunch, sauces)
Shop for groceries and meal-related items
Source recipes for simple, balanced, and kid-accessible meals (protein, starch, vegetable) that can be doubled for leftovers (e.g., pasta combinations, spiced meatballs, sheet pan meals, etc.)
Clean kitchen post-prep and manage kitchen tidiness
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Manage linens, refresh towels regularly, and restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care and delicate items, such as denim, wool sleep sacks, etc.
Vehicle Management
Schedule and oversee maintenance, oil changes, and inspections
Track registration, insurance, and service schedules
Get car washed or source/supervise mobile detailer, as needed
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers, gutter cleaning, HVAC, task rabbits, etc.)
Research and coordinate repairs, service providers, maintenance, and quotes
Oversee outdoor spaces and seasonal maintenance needs
Provide support with minor renovation/design projects (e.g., measuring and installing blinds or researching vanity/furniture options)
Oversee property-specific systems and help track household maintenance (e.g., HVAC, air filters, smoke detector batteries)
Conduct walk-throughs to ensure upkeep, safety, and organization
Family Support & Child Assistance
Light supervision, playtime, or back-up childcare
Prep lunch and snacks for daycare/school
Help with child-related laundry or errands
Provide occasional bedtime support when one parent is traveling
Availability for weeknight (e.g. date night) and occasional weekend babysitting
Potential to stay overnight with kids for a night/weekend (when they are older and as trust is established)
Deep Cleaning & Special Projects
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, mudroom, etc.)
Clean humidifiers, washing machines, and air purifiers, and other frequently used appliances monthly
Organize special projects: toy storage, seasonal decorations, gear rotation, etc.
Administrative & Personal Assistant Support
Potential future help with travel planning, scheduling, and logistics as needed