House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Miami, FL

1d•$40 - $50•Onsite

About The Position

We are a warm, close-knit family of four, living in the heart of Miami. One parent works from home full-time, and our children, ages 8 and 5, attend school just around the corner. As a family, we’re dedicated to creating a balanced life that allows us to spend quality time together. Our home is the hub of our daily lives, and we cherish every moment we can enjoy as a family, especially as our children grow. Our family is in a season where support and structure are essential. One parent works full-time from home in a demanding role that requires focus and consistency, while the other has intentionally shifted priorities to be more present for our children and engaged in the day-to-day rhythms of family life. This includes putting more energy towards school and community involvement, managing family commitments, and being deeply invested in working to optimize our family-life balance. While both parents have demanding careers, we prioritize being present for our kids and providing them with the support they need to flourish. We’re looking to add more structure and space to our lives—physically and mentally—so we can focus on what matters most: spending meaningful time with our children, making memories, and enjoying each other’s company without being bogged down by daily tasks like meal prep. We are on the go up to three nights a week, so having a healthy meal on the table ensures we can stay energized and focused, while still making time to connect as a family. To help us achieve this balance, we're seeking a House Manager who can take ownership of the operational side of our home—keeping routines, meals, and logistics running smoothly. By having someone manage the day-to-day details, we can focus our energy on our children, our community, and the experiences that matter most, rather than being pulled in too many directions at once. We need someone who shares our values of family connection, balance, and creating a home environment where both structure and warmth are central. Whether it’s organizing our home, preparing meals, or ensuring the day flows seamlessly, we need help keeping everything on track so we can focus on what truly matters—our family. We spend our summers at our home in New York, and we’re looking for someone who would be willing to travel with us and be a part of our family during that time. While it’s not a strict requirement, it would be a great plus to have someone who can join us and help during our stay. Who We Are Looking For: We are looking for a personable, kind, and trustworthy individual who can seamlessly integrate into our family environment. The ideal candidate will: Be highly organized and able to anticipate needs before they arise. Proactively manage household responsibilities and reduce the mental load for the parents. Thinking one step ahead. Have a calm demeanor and be able to work independently with minimal supervision. Communicate clearly and directly, not being afraid to escalate issues or ask for help. Be trustworthy, reliable and capable of maintaining confidentiality. Adapt to the rhythms of a work-from-home family, respecting the family’s routines and providing consistent support.

Requirements

Can maintain a smoke-free and vape-free environment.
Has reliable transportation (mileage reimbursement provided for errands completed during work hours).
Up-to-date on Vaccinations (general, flu, COVID)
Fluency in English
Comfortable with light childcare assistance (including occasional date nights)

Nice To Haves

dog-friendly candidate
Accompany the family on their annual summer trip to NY (6-8 weeks) and continue to assist with household logistics and the children’s needs.

Responsibilities

Household Management & Organization Manage closets, pantry, toys, and overall tidiness of rooms. Ensure the house is prepped for weekly cleaning services and generally neat. Load, unload dishwasher, wipe surfaces, vacuum high traffic areas, take out the trash/recycling.
Support the coordination of family activities, appointments, and plans. Conduct seasonal swaps (clothing, bedding, décor). Prepare the house for family events or guest stays.
Inventory Management & Errands Track and restock pantry, fridge, toiletries, and household supplies. Create and manage running household supply lists. Coordinate and manage household orders (Amazon, Costco, Target). Run errands including grocery trips, returns, dry cleaning, and on occasion gift shopping. Sort mail and handle package intake/organization.
Meal Planning & Preparation Plan and meal prep healthy, fresh meals for dinner (whole foods, protein-forward) 3x a week for the family ensuring they meet dietary preferences (clean, whole foods, no allergies). Handle grocery shopping through Amazon/Whole Foods delivery, including stocking the fridge and pantry consistently with fresh food. Clean the kitchen after meal prep and maintain a tidy space.
Laundry & Linen Care Wash, dry, fold and organize family and household laundry (e.g., clothing, bedding, towels). Rotate bedding bi-weekly, refresh towels, and manage essential household linens. Iron and steam outfits as needed and manage any delicate or uniform-related laundry. Keep laundry areas tidy and well-stocked with supplies. Handle dry cleaning runs occasionally.
Pet Care (Future Pet Consideration) While we do not currently have pets, we are open to a dog-friendly candidate, as we may plan to adopt a dog in the future.
Vendor & Property Oversight Research and coordinate with household vendors for any repairs, cleaning, or maintenance needed. Supervise or coordinate with service providers (housekeeper or handyman). Ensure that outdoor spaces are well-maintained, and tackle any seasonal upkeep tasks (holiday décor, outdoor furniture).
Family Support & Child Assistance Provide occasional childcare support, including school pick-ups, helping with homework, light supervision, and date night coverage. Help with school bags, clothing, snacks, and errands related to the kids’ needs.
Deep Cleaning & Special Projects Perform occasional deep cleans for areas such as the fridge, oven, or entryways. Assist with toy storage, seasonal decorations, or garage/sports equipment organization. Maintain and refresh specific zones (entryway organization & garages) to ensure cleanliness and flow.
Travel Support Accompany the family on their annual summer trip to NY (6-8 weeks) and continue to assist with household logistics and the children’s needs. While not a requirement, it’s definitely a plus.