Part-Time House Manager / Family Assistant

Sage Haus•Wilmette, IL

1d•$26 - $31•Onsite

About The Position

We're a busy, warm, and energetic family of five with three young kids and a lot of love in our home. Both parents work full-time and are navigating dynamic schedules — splitting time between home, a nearby coworking space, and occasional travel. Life moves fast around here, and it's a good kind of fast. We recently moved into our home and are still settling in, which means there is a real opportunity to help us build systems, create organization, and make this house feel like a well-run home. We have an au pair who handles all childcare, including pickups, drop-offs, and kids' activities, so this role is purely focused on supporting the household itself. We also have weekly cleaners and are looking for someone who can step in as a true partner in keeping the home running smoothly — from meal preparation and grocery management to organization, household projects, and the many details that make family life easier. We're looking for someone who takes ownership and runs with it. Someone who loves to cook and understands that coming home to a thoughtfully prepared meal can transform the end of a busy day. Someone who enjoys organizing, creating systems, and finding satisfaction in making a home feel calm and functional — without needing a to-do list handed to them. If you naturally see what needs to be done and take pride in a job well done, you'll fit right in here.

Requirements

Maintain a smoke-free environment.
Must be authorized to work in the United States.
Reliable personal transportation required; mileage reimbursement provided.
Fragrance-free or fragrance-light.
CPR and First Aid certified, or willing to obtain certification prior to start.
Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.
Ability to navigate multiple flights of stairs throughout the day.
Bring genuine enthusiasm for cooking; not a professional chef, but someone who takes real pride in putting a healthy, delicious meal on the table
Operate independently and confidently; thrive without micromanagement and never add to the family's mental load
Stay organized and bring that energy to every corner of the home — systems, spaces, and schedules
Show up reliably, on time, every time — accountability is non-negotiable
Engage warmly and naturally with young children when paths cross; comfortable in a lively, kid-filled home
Bring experience managing a home, organizing household systems, or supporting a family in a similar capacity — this role is best suited for someone who is confident taking ownership and creating structure without needing constant direction.

Nice To Haves

Walk into a room and immediately see what needs to be done — then do it, without being asked
Anticipate needs before they become problems — whether that's a restocked fridge, an upcoming birthday, or seasonal clothing that needs swapping out

Responsibilities

Prepare 4–5 fresh or batch-cooked meals per week; meals should be hot and ready or frozen and ready to reheat
Keep fresh fruit and vegetables prepped and accessible in the fridge
Handle all grocery shopping independently (in-person or online order and pickup from Whole Foods, Jewel, or similar)
Maintain a stocked pantry and fridge on a consistent weekly cadence
Kitchen cleanup and ongoing maintenance
Lead ongoing organization projects throughout the home, including unpacking and settling in from the recent move
Create and maintain household organization systems room by room
Daily resets and light tidying (dishes, surfaces, high-traffic areas)
Prep the home for weekly cleaners
Seasonal swaps for clothing, décor, and bedding
Coordinate donation drop-offs
Indoor plant care; potential expansion of plant collection and garden
Change batteries, light bulbs, and smoke detectors as needed
Restock pantry, fridge, and household supplies
Manage running supply lists and household Amazon/subscription orders
Handle returns, dry cleaning, gift shopping, and ad hoc errands (birthday gifts, etc.)
Mail and package handling; break down boxes for recycling
Provide light backup childcare coverage when the au pair is unavailable
Ad hoc appointment scheduling (annual checkups, etc.)
Event and holiday prep coordination
Schedule and track family vehicle maintenance, registration, and insurance
Fueling, cleaning, and organizing family vehicles as needed
Occasional deep cleans (fridge, oven, baseboards)
Refresh mudroom, garage, and entryway
Manage outdoor spaces and seasonal prep
Research and coordinate home repairs; collect quotes
Manage seasonal property maintenance and outdoor spaces